Administrative Assistant

Ensign-Bickford Aerospace and Defense • Graham, KY • 1d ago

Graham, KY

Full time

REQ107402

This opportunity is located within our Ensign-Bickford Aerospace & Defense Company business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions. Click here (https://www.eba-d.com/) to learn more.

Job Description

Administrative Support (Primary Responsibility)

Provide administrative support to the leadership team

Maintain records, logs, databases, and document control systems.

Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.

Track and follow up on internal and external audits, inspections, and compliance action items.

Assist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.

Prepare meeting agendas, record meeting minutes, and track assigned action items.

Support training coordination, onboarding safety orientations, and maintenance of training records.

Assist with incident reporting documentation and corrective action tracking.

Maintain metrics, dashboards, and summary reports as directed

Provide first point of contact for a variety visitor tasks and administrative functions.

Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.

Answer, screen, and route incoming phone calls and general inquiries in a professional manner.

Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.

Maintain a professional, organized, and safe atmosphere.

Support emergency response procedures and visitor accountability as required.

General Administrative Support

Prepare reports, correspondence, and presentations as required.

Maintain confidentiality of sensitive, proprietary, and regulatory information.

Support PPE inventory tracking and ordering.

Perform other administrative as assigned

Requirements / Qualifications

Bachelor Degree with an emphasis in a business function

Minimum of three (3) years of administrative support experience.

Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.

Previous experience working with an ERP system preferred; IFS experience is a plus.

Excellent organizational skills with strong attention to detail and the ability to effectively multitask.

Strong written and verbal communication skills, including excellent note-taking abilities.

Dependable, with a strong work ethic and a high level of professionalism.

Demonstrated ability to follow through on tasks and consistently meet deadlines.

Ensign-Bickford Aerospace & Defense Company is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.

EBI's 190-year history has been shaped by innovation and stewardship defining who we are today: a family-owned, independently led, and professionally managed company united by our people, Core Values, and Winning Vision. We invite you to explore our three strong businesses and discover how you can help shape the next chapter of our story.

Ensign-Bickford Industries (https://ensign-bickfordind.com/) founded in 1836, is a privately-owned high technology conglomerate that participates in businesses that are relevant to the future of the world and have multigenerational growth prospects. As One EBI, we innovate in science and technology for the safety, health, and well-being of society, creating exceptional long-term value.

AFB International (http://www.ensign-bickfordind.com/subsidiaries/afb-international/%29)

AFB is the leader in pet food flavor enhancers. Ensuring product performance for pet food manufacturers-and their customers-is our business.

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