Administrative Assistant

Robert Half • Seminole, FL • 6h ago

Description

We are looking for a dependable Administrative Assistant to support daily office functions for a local program in Saint Petersburg, Florida. This Long-term Contract opportunity is ideal for someone who enjoys keeping operations organized, handling a wide range of administrative tasks, and contributing to a collaborative onsite team. The role offers part-time hours while providing consistent support across scheduling, documentation, communication, and event coordination.

Responsibilities:

Support the day-to-day flow of office activities by handling administrative tasks that help the program run efficiently.

Manage calendars and arrange meetings, appointments, and internal activities while helping keep schedules accurate and up to date.

Create, format, and organize business documents such as letters, reports, spreadsheets, presentations, and meeting packets.

Help coordinate orientations, meetings, and program-related events, including arranging space, materials, refreshments, equipment, and outside services when needed.

Monitor office supply levels, place orders, and keep inventory stocked to support uninterrupted daily operations.

Submit and follow up on facility or technology-related service needs to help maintain a functional work environment.

Provide assistance with testing or exam-related logistics, including preparation of materials and coordination of administrative details.

Complete clerical support work such as filing, copying, mailing, record maintenance, data entry, and general document organization.

Serve as a point of contact for internal teams and external partners, responding professionally and directing information appropriately.

Offer administrative coverage for other nearby offices when additional support is required.

Requirements - At least 1 year of experience in an administrative, clerical, office support, or coordination role.

Strong ability to organize work, manage time effectively, and handle multiple tasks with accuracy.

Clear written and verbal communication skills with a detail-oriented and approachable presence.

Attention to detail and the ability to follow through on assignments in a dependable manner.

Working knowledge of Microsoft Office applications, including basic Excel skills.

Comfort using new software, office systems, and digital tools as needed.

Ability to work both independently and collaboratively within a team-oriented environment.

Experience with administrative assistance, inbound call handling, data entry, or front desk support is helpful. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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