Do you enjoy hands-on work, physical activity, and seeing a space transform from an empty room into a fully set event? The Atlantic Oceanside Hotel and Event Center is seeking a reliable, detail-oriented Event Operations Associate to join our year-round Events team in beautiful Bar Harbor, Maine.
This is a highly hands-on and physically demanding role where you'll play an essential part in bringing weddings, corporate meetings, celebrations, and other events to life. Working under the direction of the Event Operations Lead, you'll be responsible for setting up and breaking down event spaces throughout the hotel and on our outdoor grounds. This includes regularly lifting, carrying, pushing, and positioning tables and chairs, setting up stages and dance floors, arranging event equipment, and transforming rooms and outdoor spaces according to detailed floor plans. If you enjoy physical work, working as part of a team, and taking pride in seeing a beautifully set event come together, this could be the position for you.
At Witham Family Hotels, we are committed to delivering exceptional guest experiences while fostering a supportive, inclusive, and family-like workplace. Proudly recognized as one of the Best Places to Work in Maine since 2022 and an Inclusive Workplace, we live by our core values of kindness, respect, inclusion, empowerment, excellence, integrity, and family.
We are an equal opportunity employer and believe our strength lies in our differences.
Position Details:
Schedule: Full-Time, Year-Round
Shifts: Vary and may include early mornings, late nights, evenings, weekends, and holidays
Department: Event Operations
Location: Atlantic Oceanside Hotel and Event Center
Overtime: May be available based on operational needs
Amazing Benefits and Perks:
PTO (Paid Time Off): Earn up to 136 hours in your first year (prorated based on hire date). The longer you're with us, the more you earn
Health Insurance: Multiple Aetna plans with 80% of the cost covered, including family options
Dental and Vision Insurance: Our dental plan is a gem-up to 4 cleanings a year and more. We pay 80% of the cost. Vision insurance also available
401(k) Plan: Up to 4% company match
End of Season Bonus
Heating Savings Program: Partnership with Irving and Dead River-save on heating oil and propane
Core Values Program: Earn points toward branded swag
Life Insurance & AD&D: We cover the first $10,000, with additional voluntary coverage available
Short-Term Disability: Provided at no cost
Referral Bonus: Up to $1,000 per new full-time employee you refer
Discounts: Hotel stays, dining, and spa services at our properties and select New England Inns & Resorts collection hotels
Employee Recognition Programs
Employee Assistance Program (EAP): Free and anonymous counseling services
Employee Relief Fund: Financial support for unexpected situations, mostly funded by our amazing teammates
Annual Flu Shot Clinic
Witham Family Hotels Gala: An annual event that recognizes YOU
Community Giving: The Witham Family Hotels Charitable Fund has donated over a million dollars to local organizations
Key Responsibilities:
Set up and break down event spaces throughout the hotel and outdoor event areas, often transforming spaces multiple times in a single day
Move, carry, lift, push, and position tables and chairs to create event layouts based on detailed floor plans and timelines
Set up and break down stages, dance floors, risers, podiums, and other large event structures
Arrange tables, chairs, linens, staging, décor, and event equipment to create clean, polished, and functional event spaces
Complete setups in a variety of event rooms and locations, both indoors and outdoors, depending on the event
Assist with room flips and transitions, quickly converting spaces from one event setup to another
Safely move and position heavy furniture, staging, dance floors, equipment, and other event materials
Assist with event-day execution to ensure spaces remain clean, safe, functional, and guest-ready
Assist vendors, clients, and internal teams with load-in and load-out as directed
Move event equipment and supplies between storage areas, event rooms, and outdoor locations
Provide courteous and professional support to guests and event partners
Assist with basic setup and operation of in-house audio-visual equipment, including microphones, speakers, lighting, and presentation equipment
Help troubleshoot minor AV issues and escalate concerns to the Event Operations Lead as needed
Maintain clean, organized storage areas and report missing, damaged, or unsafe equipment
Follow all safety procedures, keeping walkways clear and ensuring furniture, staging, dance floors, and equipment are positioned securely
Report facility, maintenance, or safety concerns promptly to the Event Operations Lead
Collaborate closely with housekeeping, maintenance, and event teams to ensure seamless execution
Perform other duties as assigned to support successful events
Skills & Requirements:
Ability and willingness to perform physically demanding work throughout the shift
Ability to safely lift, carry, move, push, and pull heavy furniture, staging, dance floors, and event equipment up to 65 lbs
Comfortable repeatedly moving tables, chairs, staging, and other event equipment throughout the workday
Strong attention to detail and pride in high-quality execution
Ability to follow floor plans, diagrams, written instructions, and verbal direction
Willingness to learn and assist with basic audio-visual equipment
Strong time management, organization, and reliability
Ability to work independently while keeping leadership informed of progress and concerns
Positive attitude, professionalism, and strong teamwork skills
Ability to work in a fast-paced, event-driven environment where priorities and setups can change quickly
Prior experience in hospitality, event operations, housekeeping, maintenance, moving, construction, or other hands-on work preferred but not required
High school diploma or equivalent work experience preferred
Working Conditions & Physical Demands:
Physically demanding, hands-on position requiring frequent lifting, carrying, pushing, pulling, bending, reaching, climbing, standing, and walking
Frequent movement of tables, chairs, stages, dance floors, and other heavy event equipment
Frequent indoor and outdoor work in varying weather conditions
Ability to work on your feet for extended periods
Work takes place throughout the hotel, in various event rooms, and on outdoor event grounds
Exposure to noise, crowds, and fast-paced environments
Must be comfortable working around heavy furniture, cords, staging, dance floors, AV equipment, and other event equipment
Must be able to safely navigate and work in active event setup and breakdown areas
Performance Measurement:
Success will be measured by accurate and timely event setups, adherence to safety standards, reliability, teamwork, attention to detail, and the ability to consistently transform event spaces into clean, polished, and guest-ready environments.
If you enjoy hands-on, physical work and take pride in seeing your hard work transform an empty space into a beautifully set event, we'd love to hear from you. Join the Atlantic Oceanside Hotel and Event Center as an Event Operations Associate and become an important part of the team behind some of Bar Harbor's most memorable events!
