Description
We are looking for a detail-oriented Receptionist to support a busy law firm in Centerville, MA. This position is ideal for someone who excels at front-desk coordination, communicates clearly with clients and colleagues, and keeps daily operations organized. The role combines administrative support, document handling, scheduling, and financial coordination in a fast-paced legal environment.
Responsibilities:
Coordinate appointment scheduling and maintain attorney calendars to support daily workflow and upcoming commitments.
Draft, format, and review post-closing paperwork and written communications for accuracy and completeness.
Process disbursements, assist with billing activities, and help maintain organized financial records.
Submit and track documents with courts, government offices, and other external agencies as needed.
Monitor important timelines, including filing deadlines and court-related dates, and help ensure timely follow-up.
Manage incoming and outgoing mail, scan and copy materials, and keep physical and electronic files well organized.
Welcome clients, support intake activities, and provide general administrative assistance across the office.
Answer and route inbound calls through a multi-line phone system while delivering courteous and attentive service.
Requirements - Prior experience in a receptionist or front-desk support role within a well-organized office setting.
Ability to manage a multi-line phone system and handle a high volume of inbound calls efficiently.
Strong organizational skills with the ability to balance scheduling, document management, and administrative tasks.
Excellent written and verbal communication skills, including proofreading and correspondence handling.
Comfort working with billing-related tasks, financial documentation, and detailed recordkeeping.
Ability to maintain confidentiality and exercise sound judgment when working with sensitive information.
Proficiency with standard office technology, including scanning, copying, filing, and general administrative software.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .
