Back to Jobs search

Administrative Assistant

WMCHealth • Valhalla, NY • 1h ago

Company: NorthEast Provider Solutions Inc.

City/State: Valhalla, NY

Category: Clerical/Administrative Support

Department: Neurosurgery

Union: No

Position: Full Time

Hours: Mon-Fri

Shift: Day

Req #: 50091

Posted Date: Sep 16, 2026

Hiring Range: $24.07-$30.26

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/34124) Internal Applicant link

Job Details:

Job Summary:

An Administrative Assistant works to ensure that the daily operations of the clinic, doctor's office, or hospital in which they serve function as smoothly as possible. They must engage in a wide variety of administrative support functions for one or more departments or managers.

Responsibilities:

Acts on behalf of and conserves an executive's time by attending meetings, reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.

Promptly and efficiently manages incoming phone calls by screening and/or directing incoming calls to the appropriate party.

Receives, greets, and directs patients and guests, in person or via telephone.

Manages multiple calendars; coordinates and schedules meetings and conference calls within the department, interdepartmentally, and/or with external parties.

Prepares, edits, and keeps detailed logs of correspondence, reports, contracts, presentations.

Makes travel, meeting, and special event arrangements; creates and organizes travel itineraries.

Anticipates and prepares materials needed by the team for meetings, correspondence, appointments, etc. that may include privileged and confidential information.

Processes expense reports and supporting documentation.

Maintains inventory of office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

Maintains a professional appearance and a clean, safe environment.

Respects patients by recognizing their rights; maintaining confidentiality.

Utilizes technology, including specialized software as applicable, to maximize productivity.

Performs word processing; creates Excel spreadsheets and PowerPoint presentations; prepares reports.

Develops and maintains electronic files as necessary.

Prioritizes and manages multiple projects simultaneously; solicits, researches, and compiles supporting materials for projects; follows through on issues in a timely manner.

Exhibits excellent interpersonal skills; provides customer service; assists other support staff as necessary; collaborates with all levels of internal leadership, management, and staff as well as outside clients, vendors, and other external parties.

Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

Other duties as assigned.

Qualifications/Requirements:

Experience:

Previous administrative, clerical, or secretarial experience, preferred.

Education:

High school diploma or equivalent, required.

Licenses / Certifications:

Other:

Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).

About Us:

NorthEast Provider Solutions Inc.

Benefits:

We offer a comprehensive compensation and benefits package that includes:

Health Insurance

Dental

Vision

Retirement Savings Plan

Flexible Savings Account

Paid Time Off

Holidays

Tuition Reimbursement

Apply Now

External Applicant link (https://pm.healthcaresource.com/cs/wmc1/#/preApply/34124) Internal Applicant link

Talent Community

Search Jobs

Hiring Events (https://wmchealthjobs.org/job-events-list/)

Similar Jobs

Sales Consultant

Lithia & Driveway • Paramus, NJ • 3h ago

Management & Administrative

Mercedes Benz of Paramus, Paramus, NJ 07652 Full time R117256 Dealership:L0766 Mercedes-Benz of Paramus Mercedes-Benz of Paramus NOW HIRING Sales Consultants! Pay: Annual earning potential of $60,000 to $150,000+ Schedul...

3h ago

Go to Apply

Sales Manager

Vestis Services • Union City, NJ • 3h ago

Management & Administrative

Meet Vestis®: For the People Who Make It All Work At Vestis®, we provide uniforms, workplace supplies, and professional cleaning that help businesses simplify their workday and keep their teams safe, confident, and focus...

3h ago

Go to Apply

Beauty Counter Manager - Este Lauder - Garden State Plaza

Nordstrom • Paramus, NJ • 3h ago

Management & Administrative

Paramus, NJ Full time R-876863 Job Description In the Nordstrom Beauty Department, we strive to make our customers feel their best. As a member of the Beauty community, you'll create personalized beauty experiences for c...

3h ago

Go to Apply

Account Manager

Robert Half • Saddle Brook, NJ • 4h ago

Management & Administrative

Description We are looking for a skilled Account Manager to join our team on a contract basis in New Jersey. In this role, you will manage client relationships, act as a liaison between the agency and clients, and overse...

4h ago

Go to Apply

Security Officer

Stew Leonard's • Yonkers, NY • 18h ago

Management & Administrative

Stew Leonard's, a family-owned and operated fresh food store founded in 1969, has locations in Connecticut, New York, and New Jersey. Stew's earned its nickname, the "Disneyland of Dairy Stores" because of its country-fa...

18h ago

Go to Apply

Customer Service Representative

Robert Half • Tuckahoe, NY • 19h ago

Management & Administrative

Description We are looking for a Customer Service Representative to support clients in New York with responsive service and thoughtful problem-solving. In this role, you will help customers navigate technology solutions,...

19h ago

Go to Apply

Administrative Support Associate

Northwell Health • Great Neck, NY • 21h ago

Management & Administrative

Req Number 194899 Job Description Assists in performing diversified clerical duties related to the operational needs of the office/department. Job Responsibility Assists in performing diversified clerical duties which ma...

21h ago

Go to Apply

Operations Manager

SavATree LLC • Wyckoff, NJ • 1d ago

Management & Administrative

Compensation $70,000.00 - $70,000.00 / Yearly Hours Per Week 40 Number Of Positions 1 Job Description Location 681 Lawlins Rd, Wyckoff, NJ Category Tree Service Job Type Full-Time Job Number OPERA009214 Overview Compensa...

1d ago

Go to Apply

Preschool Administrative Assistant

Cadence Education • Edgewater, NJ • 1d ago

Management & Administrative

Job Location : Address 40 Edgewater Place Company Overview Preschool Administrative Assistant Edgewater, NJ Ready to make a big impact in a world of little learners? Cadence Academy Preschool, a proud member of the Caden...

1d ago

Go to Apply