Administrative Coordinator - Workforce Development

Arab Community Center for Economic and Social Serv • Detroit, MI • 2h ago

Department: Workforce Development

Location: Detroit, MI

START YOUR APPLICATION (https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3817513&source=3817513-CJB-0)

Job Title: Administrative Coordinator

Job Status: Full-time

Functional areas employee may be assigned:

Administration

Workforce Development

Youth & Education

Job Summary: Under general supervision, the Administrative Coordinator uses intermediate skills obtained through experience and training to coordinate administrative functions of an assigned division. The employee supports the division by performing a variety of administrative duties such as project management, conference or meeting planning, preparing complex documents, and coordinating activities. Collects, compiles, records, or otherwise gathers data and prepares standard and custom reports with information necessary for decision-making. Works with interdepartmental teams to ensure smooth day-to-day operations of division. This employee may supervise or lead the work of other administrative staff.

Essential Duties and Responsibilities:

Oversee the smooth operations of administrative functions for an assigned division

Arrange meetings, schedule appointments, complete travel arrangements and may maintain a supervisor or team-s calendar

Manage administrative projects of assigned division including but not limited to check requests and reimbursements, recordkeeping, program reporting, consumer satisfaction surveys, etc.

Plan and execute events for division and full organization

Complete assignments that include creating and proofreading correspondence, forms, tables and somewhat complex reports

Greet clients, screen visitors/phone calls and answer general inquiries and refer clients to appropriate source under established guidelines

Facilitate interdepartmental communications and interactions between internal and external parties

Monitor levels of office supplies for division and order supplies as needed

Sort and file correspondence, articles, reports and other documents in filing system

Conduct research, compile information and data to present findings to supervisor or to prepare presentations

Provide information and simple analysis to aid in recommending the solution for business problems

Recommend methodology as to best coordinate administrative responsibilities

Coordinate work orders for events, maintenance and repair of office equipment

Coordinate with IT team to set up supplies and access for new employees

Monitor the condition of buildings, equipment, vehicles and grounds and coordination of any needed certifications, repairs or renovations

Handle confidential personnel related duties for supervisors to coordinate with the appropriate departments

May pick up supplies from vendors

May pick up and deliver mail from other buildings

Maintain agency confidentiality and clients- privacy

May represent division on Building & Safety Committee

May be responsible for research, data collection and reporting

May coordinate transportation for clients as needed

May supervise staff

May lead the work of others and provide day-to-day direction

Operate standard office equipment and use required software applications

Perform other duties and responsibilities as assigned

Knowledge, Skills and Abilities:

Knowledge of:

Intermediate concepts, practices and procedures of office administration

Skill in:

Operating standard office equipment and using required software applications for program area and other applications, including Microsoft Office

Ability to:

Managing projects with competing priorities

Establish and maintain effective working relationships at all levels of the organization

Provide a high level of customer service

Communicate effectively, both orally and in writing

Work independently as well as collaboratively within a team environment

Organize and prioritize multiple tasks to meet deadlines

Educational/Previous Experience Requirements:

Minimum Degree Required:

High school diploma or GED equivalent

~and~

At least 3 years of experience in an administrative assistant or office manager capacity or any equivalent combination of experience, education and/or training approved by Human Resources

Licenses/Certifications:

Licenses/Certifications Required at Date of Hire: None

Working Conditions:

Hours: Normal business hours, some additional hours may be required

Travel Required: Local travel may be required

Working Environment: Climate controlled office

START YOUR APPLICATION (https://apply.hrmdirect.com/resumedirect/ApplyOnline/Apply.aspx?req_id=3817513&source=3817513-CJB-0)

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