Legal Administrative Assistant

Harbor Group Management • Norfolk, VA • 13h ago

Harbor Group Management Company is a multi-billion dollar real estate investment and property management firm. As we continue to grow, we are looking for passionate, goal oriented, creative individuals with an entrepreneurial spirit and great communication skills. Harbor Group is dedicated to outstanding customer service and providing exquisite living experience for our residents.

LOCATION: Onsite Norfolk, VA Corporate Office

HOURS: Part-time (20 hours per week)

Job Summary:

The Legal Administrative Assistant provides day-to-day administrative support to HGMC's in-house attorneys and paralegals. Working approximately 20 hours per week from our Norfolk corporate office, this team member keeps the department running: managing incoming correspondence, coding and processing invoices, coordinating time-sensitive deliveries, and assembling closing packages for real estate transactions.

This is a detail-driven role where accuracy and discretion matter. Privileged and confidential information passes through this desk every day, and the person in this seat is trusted to handle it appropriately. The position is well suited to someone seeking meaningful part-time work in a professional environment, including candidates pursuing paralegal certification or legal studies.

Responsibilities:

Correspondence & Document Management

? Open, scan, and distribute incoming mail to the appropriate attorney or paralegal each business day.

? Save and index scanned correspondence to the department's electronic filing structure.

? Prepare and coordinate overnight packages, courier requests, and time-sensitive document deliveries.

? Track outgoing shipments and confirm receipt of executed documents.

? Maintain organized physical and electronic files for department records.

Invoice Coding & Processing

? Code incoming legal invoices to the correct matter, entity, and general ledger account.

? Route invoices for attorney review and submit approved invoices for payment.

? Track invoice status and follow up on outstanding items with outside counsel and Accounts Payable.

? Maintain billing records for outside counsel and department vendors.

Closing & Transaction Support

? Copy, organize, and assemble closing packages for acquisitions, dispositions, and financings.

? Prepare signature packets and coordinate document execution.

? Compile and index closing binders in both physical and electronic formats.

? Support the paralegal team with document collection and organization ahead of closing deadlines.

Department & Team Support

? Provide general administrative support to the paralegal team and department initiatives.

? Order and maintain department supplies and office materials.

? Schedule meetings and reserve conference space as requested.

? Handle privileged and confidential information with discretion at all times.

Qualifications:

Required

? High school diploma or equivalent.

? One or more years of administrative, clerical, or office support experience.

? Strong attention to detail and accuracy, particularly when working with numbers and documents.

? Proficiency with Microsoft Outlook, Word, and Excel.

? Demonstrated ability to handle privileged and confidential information with discretion.

? Strong organizational skills and the ability to manage competing deadlines.

? Reliable on-site availability of approximately 20 hours per week during standard business hours.

? Ability to lift and move document boxes weighing up to 25 pounds and to operate standard office equipment.

Preferred

? Prior experience in a law firm, corporate legal department, or title or real estate closing environment.

? Familiarity with invoice coding, accounts payable workflows, or matter management systems.

? Coursework toward a paralegal certificate or a legal studies degree.

? Experience with document management or electronic filing systems.

LI-TB1

WHAT WE OFFER:

Competitive Salaries & Bonuses

Medical, Dental & Vision Plans

401(k) Plan with Employer Matching Contributions

Paid Time Off (PTO) & 10+ Paid Holidays

Paid Parental Leave

Paid Birthday Off (Multifamily)

Flexible Spending Accounts

Company-Paid Long-Term Disability

Company-Paid Life Insurance

Short-Term Disability

Health Savings Account with Employer Contributions

Pre-Tax Commuter Benefit (Corporate)

Wellness Perks

FinFit Financial Wellness Program

Legal Resources

Employee Apartment Discount

Employee Referral Program

Employee Assistance Program

Tuition Reimbursement

Insta Pay Eligible

Volunteer & Community Service Opportunities

Employee Recognition & Awards

Benefit eligibility will be determined at the time of hire. Eligibility for certain benefits may vary based on position, location, hours worked, and other qualifying criteria.

Veteran Friendly

This pre-employment application will be given every consideration, but its receipt does not imply that the applicant will be employed. Each question should be answered in a complete and accurate manner as no action can be taken on this application until all questions have been answered.

Harbor Group Management is proudly an Equal Opportunity Employer EOE/M/F/D/V. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status.

Job Details

Job Family Legal & Compliance

Pay Type Hourly

Employment Indicator Part Time

Hiring Min Rate 24 USD

Hiring Max Rate 27 USD

Similar Jobs

ENGINEER INDUSTRIAL 3

Huntington Ingalls Industries • Newport News, VA • 14h ago

Legal & Paralegal

ENGINEER INDUSTRIAL 3 Location: Newport News, Virginia, United States Date: Sep 15, 2026 Req ID: 49596 Team: X51 INDUSTRIAL ENG Entity: Newport News Shipbuilding US Citizenship Required for this Position: Yes Full-Time S...

14h ago

Go to Apply

ENGINEER INDUSTRIAL 1-X51

HII • Newport News, VA • 14h ago

Legal & Paralegal

ENGINEER INDUSTRIAL 1-X51 Location: Newport News, Virginia, United States Date: Sep 11, 2026 Req ID: 49563 Team: K21 TALENT ACQUISITION Entity: Newport News Shipbuilding US Citizenship Required for this Position: Yes Ful...

14h ago

Go to Apply

ENGINEER INDUSTRIAL 1-X51 1

HII • Newport News, VA • 14h ago

Legal & Paralegal

ENGINEER INDUSTRIAL 1-X51 1 Location: Newport News, Virginia, United States Date: Sep 11, 2026 Req ID: 49615 Team: K21 TALENT ACQUISITION Entity: Newport News Shipbuilding US Citizenship Required for this Position: Yes F...

14h ago

Go to Apply

ENGINEER INDUSTRIAL 2

HII • Newport News, VA • 14h ago

Legal & Paralegal

ENGINEER INDUSTRIAL 2 Location: Newport News, Virginia, United States Date: Sep 14, 2026 Req ID: 49374 Team: X51 INDUSTRIAL ENG Entity: Newport News Shipbuilding US Citizenship Required for this Position: Yes Full-Time S...

14h ago

Go to Apply

ENGINEER INDUSTRIAL 1

HII • Newport News, VA • 14h ago

Legal & Paralegal

ENGINEER INDUSTRIAL 1 Location: Newport News, Virginia, United States Date: Sep 14, 2026 Req ID: 49344 Team: X51 INDUSTRIAL ENG Entity: Newport News Shipbuilding US Citizenship Required for this Position: Yes Full-Time S...

14h ago

Go to Apply

ENGINEER INDUSTRIAL 1-X51

Huntington Ingalls Industries • Newport News, VA • 1d ago

Legal & Paralegal

1d ago

Go to Apply

ENGINEER INDUSTRIAL 1-X51 1

Huntington Ingalls Industries • Newport News, VA • 1d ago

Legal & Paralegal

1d ago

Go to Apply

ENGINEER INDUSTRIAL 2

Huntington Ingalls Industries • Newport News, VA • 1d ago

Legal & Paralegal

1d ago

Go to Apply

ENGINEER INDUSTRIAL 1

Huntington Ingalls Industries • Newport News, VA • 1d ago

Legal & Paralegal

1d ago

Go to Apply

ENGINEER INDUSTRIAL SKILLBRIDGE INTERN

HII • Newport News, VA • 3d ago

Legal & Paralegal

ENGINEER INDUSTRIAL SKILLBRIDGE INTERN Location: Newport News, Virginia, United States Date: Sep 5, 2026 Req ID: 42444 Team: K21 TALENT ACQUISITION Entity: Newport News Shipbuilding US Citizenship Required for this Posit...

3d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)