Office Assistant

STAFFING SUPPORT SPECIALISTS • Hartford, WI • 3h ago

JOB REQUIREMENTS: Job Description Job Description Office Assistant -
Purchasing, Project & Production Support 2026-09-10Office Assistant -
Purchasing, Project & Production Support Location:Hartford, WI (Office
Position) Hours: Monday - Friday, 7:00 a.m. - 3:30 p.m. (40 hours/week)
Salary: Based on experience; negotiable. We are seeking a well-rounded,
full-time Office Assistant to support purchasing, accounts payable and
receivable, project support, marketing, and production. This role suits
someone self-sufficient, patient, and comfortable in a fast-paced
office.Purchasing Order materials for sold projects and handle general
office purchases. Prepare and manage purchase orders; evaluate
acquisitions and identify cost savings. Communicate with vendors,
resolve purchase issues, and coordinate invoice processing with
accounting. Verify vendor invoices against quantities received; manage
inventory and prevent stock-outs. Maintain purchase records and stay
current on open orders. Schedule and approve maintenance and repairs on
company vehicles.Accounts Payable Process invoices for payment and route
them to the accountant for final handling. Maintain accurate records of
invoices, payments, and supporting documentation.Accounts Receivable
Generate and send invoices; follow up on, collect, and allocate
payments. Reconcile accounts and resolve payment discrepancies and
customer queries. Monitor customer accounts for non-payments, delayed
payments, and irregularities. Review AR aging for compliance; maintain
AR files and records. Process receipts, credit card payments, and bank
deposits; initiate collection efforts as needed. Assist with month-end
closing and prepare monthly metrics.Project Support Assist the owner and
estimating team with project management paperwork. Prepare meeting
notes, submittals, and other project documentation. Research projects
and compile information for bidding purposes.Marketing Coordinate
advertising efforts and send out flyers and other outreach. Call
potential clients from call lists and schedule appointments; prepare
related documents.Production Support Manage the warehouse and inventory,
monitoring stock levels and coordinating with purchasing.Administrative
Provide administrative support to senior management and staff, including
handling confidential... For full info follow application link. We are
committed to a policy of equal opportunity for all employees. We seek to
match you with opportunities that best match your skills and needs, and
it is our policy to administer these activities in a manner which does
not discriminate against or give preference to any person because of
race, color, religion, age, sex, national origin, disability, ancestry,
sexual orientation, military service, marital status, arrest or
conviction record, or any other discriminatory basis prohibited by state
or federal law. All employees are required to have a proof of identity
and authorization to work. *** APPLICATION INSTRUCTIONS: Apply
Online: ipc.us/t/D99CE3649DED44A2 This position is listed by a private
employment agency. The agency is the legal employer. No fee will be
charged of the job applicant.

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