Culinary Administrative Assistant

Chatham Bars Inn • Chatham, MA • 1d ago

Located along the shores of Chatham, Massachusetts, Chatham Bars Inn, a
Forbes Five-Star resort, stands as a timeless beacon of hospitality,
blending rich history with modern luxury on 25 oceanfront acres. Chatham
Bars Inn is also renowned for its culinary program. The resort has six
different dining options, each offering a unique culinary experience
showcasing the freshest local ingredients and innovative flavor.
DESCRIPTION The Culinary Administrative Assistant is responsible for
providing administrative support to the Culinary Department to ensure
efficient and organized operations. This position works closely with the
Executive Chef, Executive Sous Chef, and culinary leadership team to
coordinate scheduling, payroll administration, menu preparation, and
other departmental administrative functions. The key responsibilities
include but are not limited to: Prepare and maintain weekly schedules
for all culinary team members Monitor employee timekeeping records and
review time clock punches for accuracy Assist with payroll processing by
auditing hours worked, tracking missed punches, and ensuring timely
submission of payroll information Communicate with managers and
employees regarding scheduling and payroll-related matters Prepare,
update, and distribute menus, menu cards, buffet signage, and other
culinary-related materials Maintain recipe, menu, and departmental
documentation files Assist with the preparation and distribution of
daily event orders and banquet culinary information Process
requisitions, invoices, and other departmental paperwork as assigned
Coordinate and schedule meetings, training sessions, and interviews for
the Culinary Department Assist with onboarding paperwork and
administrative support for new culinary team members Answer and direct
departmental phone calls and email inquiries in a professional manner
Maintain confidentiality of payroll, personnel, and business-related
information Promote teamwork and effective communication throughout the
Culinary Department Perform other administrative duties as assigned to
support the successful operation of the department QUALIFICATIONS:
Minimum of 2 years of administrative or office support experience
required Previous hospitality, food and beverage, or culinary
administration experience preferred Proficiency in Microsoft Office,
including Excel, Word, and Outlook required Experience with scheduling,
payroll, and timekeeping systems preferred Strong organizational skills
with exceptional attention to detail Ability to manage multiple
priorities and meet deadlines in a fast-paced environment Excellent
written and verbal communication skills required Ability to maintain
confidentiality and handle sensitive information professionally Must be
dependable, self-motivated, and able to work independently Flexible
schedule, including occasional weekends and holidays as needed Pyramid
Global Hospitality is an equal opportunity employer. We celebrate
diversity and are committed to creating an inclusive environment for all
employees. Actual compensation packages are based on a wide array of
factors unique to each candidate, including but not limited to skill
set, years & depth of experience, certifications and specific office
location. This may differ in other locations due to cost of labor
considerations.

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