NOTE: All applicants must apply by 11:59 PM MST on the closing date.
Are you ready for an exciting opportunity at Lucky Peak State Park? We are seeking an Administrative Assistant 1 to join our dynamic team! Lucky Peak State Park offers an array of outdoor activities, including swimming, picnicking, fishing, boating, and biking, making it the perfect place for recreation enthusiasts.
As an Administrative Assistant 1, you'll play a key role in managing day-use reservations, retail operations, special events and visitor services. Show off your exceptional communication skills as you provide accurate information to visitors and research intriguing details about park facilities, rules, policies and events. Your retail expertise will shine as you select products and create eye-catching displays for the park visitor center. With your organizational prowess, ensure all financial transactions, documents and files are accurate and maintained. If you're passionate about the outdoors, possess office support knowledge, and excel in Microsoft Office programs, join us in preserving this extraordinary park and creating memorable experiences for all.
Learn more about Lucky Peak State Park by visiting: https://parksandrecreation.idaho.gov/parks/lucky-peak-state-park/ (https://parksandrecreation.idaho.gov/state-park/lucky-peak-state-park/)
To learn more about this position, please contact Assistant Park Manager Bri Sabin:
Phone: (208) 334-2432
Email: bri.sabin@idpr.idaho.gov
EXAMPLE OF DUTIES
Operations Support: Understands, supports and complies with park and IDPR goals, policies and procedures; is knowledgeable about local, regional and state issues that may affect the park; obtains skills required for computer, fiscal operations, retail sales and reservations; maintains professional appearance according to departmental policy; attends all required Department trainings and meetings; participates in staff meetings;
Visitor Services: Provide accurate information to the public in person, by phone, email and social media in a courteous and friendly manner; responds accurately to questions about park facilities, rules, policies and fees; procures and displays brochures, maps and other information materials.
Retail: Selects, purchases, stocks, prices and displays product for the park retail program; maintains supplier information, processes bills and invoices, monitors budget, tracks inventory; creates and posts flyers to promote retail shop.
Supervision: Recruits, interviews, hires, schedules, trains and assigns tasks for Visitor Center and Entrance Station employees and volunteers; tracks volunteer database and hours. Ensures new employees are on boarded correctly and complete required training.
Maintenance: Ensures visitor center and public restrooms are cleaned to standard and accomplishes housekeeping duties as required; cleans and organizes storage areas as needed; ensures janitorial supplies are available.
Financial: Adheres to all department fiscal procedures; processes incoming funds in the form of Motor Vehicle Entry, reservation, moorage and event fees; creates deposits and transports monies to bank; maintains change funds; processes invoices into Payment Services; maintains financial records in accordance with departmental policies; processes bills and invoices, manages marina moorage leases and other agreements
General Office Functions: Provides customer service, answers and returns phone call, texts, e mail and other forms of communication; organizes and maintains files, records and other documents; tracks monthly reports, purchases supplies, reviews and edits manuals, procedures and schedules; create worksheets, reports, power points and other documents as needed; tracks budgets, revenue, expenses and other fiscal reports; maintains park social media accounts; processes group use applications, maintains park calendar listing projects, trainings, park and community events.
ADDITIONAL INFORMATION
Employment is contingent upon the successful completion of a background check.
MINIMUM QUALIFICATIONS
Good knowledge of office support functions including word processing, spreadsheet software and Microsoft Office, filing, composing a variety of business documents and reception . Typically gained by at least two years of experience performing administrative tasks in a professional setting; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
Good knowledge of gathering and compiling data. Typically gained by at least two years of experience collecting, organizing, and analyzing information; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
Good knowledge of balancing and coordinating a workload for multiple projects. Typically gained by at least two years of experience managing tasks, prioritizing assignments, and meeting deadlines; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training
PREFERRED CANDIDATES WILL HAVE:
Experience in administrative support functions, including word processing, spreadsheet software, and Microsoft Office. Typically gained by at least six months to one year of experience performing administrative tasks such as document preparation, data entry, record management, and correspondence; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
Experience in using the Idaho LUMA system and/or managing data in a database. Typically gained by at least six months to one year of experience navigating LUMA to access information, enter data, and perform basic administrative or financial tasks, and/or experience inputting, maintaining, and analyzing data within a database for administrative, financial, or program-related purposes.
Experience in interpreting, applying, and explaining complex information. Typically gained by at least six months to one year of experience reviewing, understanding, and communicating policies, procedures, or regulatory information to various stakeholders.
Some knowledge of marketing and sales strategies. Typically gained by assisting with marketing campaigns, social media management, advertising coordination, or fundraising efforts in a professional setting; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
Some knowledge of bookkeeping. Typically gained by processing financial transactions, tracking expenditures, or maintaining financial records; or a combination of skills acquired through work experience, completion of relevant coursework, or structured on-the-job training.
Some knowledge of state and local government structures, functions, and decision-making processes. Typically gained by work experience in a government setting, supporting government programs, or coursework in public administration.
DO WHAT YOU LOVE, LOVE WHAT YOU DO
WHY IDPR? We are innovators in outdoor recreation, committed to excellent service and resource stewardship. We foster experiences that renew the human spirit and promote community vitality. Our mission is to improve the quality of life in Idaho through outdoor recreation and resource stewardship. IDPR manages 30 state parks, trails and attractions throughout every region of Idaho and the registration programs for boats, snowmobiles and other off-highway vehicles (OHV). Money from these registration programs goes back to users to develop and maintain trails, facilities and programs. IDPR also provides free education courses for boaters and OHV operators. To learn more about Idaho Department of Parks and Recreation please visit : https://parksandrecreation.idaho.gov/
BENEFITS: We offer a competitive benefits package which includes excellent medical, dental and vision insurance. There is generous vacation and sick leave accrual that begins as soon as you start. There are ten paid holidays in a year; participation in one of the Nation's best state retirement systems; multiple saving plans and optional 401K; life insurance; wellness programs; ongoing training opportunities and more. For additional information related to benefits and/or State programs, please visit: https://dhr.idaho.gov/information-for-state-employees/.
EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email ada.coordinator@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.
