Administrative Assistant

Robert Half • Ellicott City, MD • 4h ago

Description We are looking for a detail-oriented Administrative Assistant to support library leadership in a library setting. This Contract position will play a central role in keeping daily operations organized, communications clear and effective, and executive priorities moving forward. The ideal candidate is detail-oriented, resourceful, and comfortable managing schedules, correspondence, meeting logistics, and a variety of administrative projects in a fast-paced environment.

Responsibilities:

Manage the Director's calendar by coordinating appointments, tracking commitments, and providing timely reminders to support an efficient daily schedule.

Prepare for meetings by gathering background materials, researching relevant contacts or organizations, and ensuring the Director has the information needed in advance.

Draft, revise, and format routine communications, reports, and other written materials with a high level of accuracy and attention to detail.

Address inquiries and concerns from internal and external contacts, providing helpful information and handling sensitive matters with tact and diplomacy.

Arrange travel plans, schedule meetings, and oversee logistical details to ensure smooth coordination of events and leadership activities.

Organize and support Board Meetings, including attendance, documentation, follow-up tasks, and distribution of meeting records.

Record, edit, and circulate meeting minutes while maintaining clear and timely documentation for stakeholders.

Research and compile information for special assignments, analyze data as needed, and prepare routine summaries or reports.

Partner with public relations and other internal teams on projects such as press clipping coordination, programming support, supply management, and additional administrative initiatives.

Maintain dependable attendance and carry out responsibilities in alignment with organizational policies and established procedures. Requirements - Demonstrated experience providing administrative support in an office, executive, or departmental setting.

Proficiency in administrative assistance functions, including calendar management, document preparation, and general office coordination.

Ability to handle inbound calls, respond to requests for information, and interact effectively with a wide range of individuals.

Strong data entry and recordkeeping skills with close attention to detail and accuracy.

Experience with receptionist or front-office responsibilities, including communication support and visitor or inquiry handling.

Excellent written and verbal communication skills, with the ability to prepare correspondence and meeting documentation.

Strong organizational skills and the ability to manage multiple priorities, deadlines, and special projects effectively.

Sound judgment, discretion, and diplomacy when dealing with confidential or sensitive information. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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