Administrative Assistant III

Xcel Energy • Minneapolis, MN • 1h ago

Are you looking for an exciting job where you can put your skills and talents to work at a company you can feel proud to be a part of? Do you want a workplace that will challenge you and offer you opportunities to learn and grow? A position at Xcel Energy could be just what you're looking for.

Position Summary

Performs a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and procedures.

Essential Responsibilities

Composes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.

Processes department timekeeping and employees changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.

Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.

Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.

Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.

Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.

Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.

Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.

Additional Role expectations

Approximately 10% travel.

Onsite Tuesday through Thursday, with occasional schedule changes based on travel or business needs.

Minimum Requirements

Requires high school diploma or equivalent and five years of experience in administrative support services.

Additional secretarial or administrative coursework preferred.

Requires a broad knowledge of department operations and policies.

Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.

Preferred Experience & Skills

calendar management experience.

Strong communication skills, including coordinating meetings, engaging the right stakeholders, managing interdepartmental communications, and drafting messages with the appropriate tone.

Experience using AI tools, preferably Microsoft Copilot, to organize priorities and streamline administrative work.

SAP Concur experience or comparable expense-reporting and tracking experience.

Experience coordinating travel

As a leading combination electricity and natural gas energy company, Xcel Energy offers a comprehensive portfolio of energy-related products and services to 3.4 million electricity and 1.9 million natural gas customers across eight Western and Midwestern states. At Xcel Energy, we strive to be the preferred and trusted provider of the energy our customers need. If you're ready to be a part of something big, we invite you to join our team.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Individuals with a disability who need an accommodation to apply please contact us at recruiting@xcelenergy.com .

Non-Bargaining

The anticipated starting base pay for this position is: $22.40 to $31.40 per hour

This position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental Leave

Benefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.

In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.

Deadline to Apply: 09/27/26

EEO is the Law (https://www.dol.gov/agencies/ofccp/posters) | EEO is the Law Supplement (https://www.dol.gov/agencies/ofccp/posters) | Pay Transparency Nondiscrimination (https://www.dol.gov/agencies/ofccp/posters) | Equal Opportunity Policy (PDF) (https://www.xcelenergy.com/staticfiles/xe/Corporate/Corporate%20PDFs/Equal\Opportunity\Policy.pdf) | Employee Rights (PDF) (https://www.xcelenergy.com/staticfiles/xe-responsive/assets/images/Content/Careers/Xcel-Energy-Careers-Employee-Rights.pdf)

All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.

ACCESSIBILITY STATEMENT

Xcel Energy endeavors to make https://www.xcelenergy.com/ accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Xcel Energy Talent Acquisition at recruiting@xcelenergy.com. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Similar Jobs

Administrative Coordinator

Robert Half • Oakdale, MN • 1h ago

Management & Administrative

Description We are looking for an Administrative Project Coordinator to support project teams within a busy construction environment in Oakdale, Minnesota. This Long-term Contract position is ideal for someone who enjoys...

1h ago

Go to Apply

Ag Sales Account Manager

Ziegler Inc. • Bloomington, MN • 1h ago

Management & Administrative

Bloomington, MN 55420 Full time 2026-1561 Ziegler Ag Equipment has an opening for a customer-focused and ambitious sales professional to join our Ag Sales Team. The Ag Sales Account Manager is responsible for developing...

1h ago

Go to Apply

Administrative Officer

Federal Aviation Administration • Minneapolis, MN • 1h ago

Management & Administrative

Summary Serves as an Administrative Officer for the Air Traffic Minneapolis District and operates under the supervision of the District Executive Advisor (DEA). Responsibilities DUTIES FV-I: At the full performance level...

1h ago

Go to Apply

Model Risk Manager

ASSOCIATED BANK • Minneapolis, MN • 2h ago

Management & Administrative

Job Duties At Associated Bank we strive to create an inclusive culture where different perspectives are valued and recognized as strengths critical to our success. If you thrive in an environment where your growth and de...

2h ago

Go to Apply

License Manager Senior

ASSOCIATED BANK • Minneapolis, MN • 2h ago

Management & Administrative

2h ago

Go to Apply

HR Reinvention Consultant, Software & Platforms Industry

Accenture • Minneapolis, MN • 2h ago

Management & Administrative

We are: Accenture's Talent Reinvention Partner and we're helping clients reinvent how people and organizations work-delivering leadership, talent, operating models, workforce intelligence, and change solutions to acceler...

2h ago

Go to Apply

Manager - Business Development

Lathrop GPM • Minneapolis, MN • 3h ago

Management & Administrative

Manager - Business Development Minneapolis, MN; Kansas City, MO Description Lathrop GPM, one of the nation's leading law firms, has an immediate opening for a Manager - Business Development in our Kansas City, MO or Minn...

3h ago

Go to Apply

Office & Administrative Specialist Senior

State of Minnesota • Saint Paul, MN • 3h ago

Management & Administrative

Working Title: Temporary - Office & Administrative Specialist Senior Job Class: Office and Administrative Specialist, Senior Agency: Health Department Job ID : 96860 Location : St. Paul Telework Eligible : No - 100%...

3h ago

Go to Apply

Office Manager-Executive 2

State of Minnesota • Saint Paul, MN • 3h ago

Management & Administrative

Working Title: Office Manager Job Class: Executive 2 Agency: Cannabis Expungement Board Job ID : 96817 Location : St. Paul Telework Eligible : Yes-Up to 2 days per week Full/Part Time : Full-Time Regular/Temporary : Unli...

3h ago

Go to Apply

Manager, ECC Contracts, State & Local Government Team

KPMG LLP • Minneapolis, MN • 3h ago

Management & Administrative

Job Duties Known for being a great place to work and build a career, KPMG provides audit, tax and advisory services for organizations in today's most important industries. Our growth is driven by delivering real results...

3h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)