Position Details
Position Information
Announcement Number STAFF - VA - 26336
For questions regarding this position, please contact:
Brandi Bess
(406) 994-5052
bbess@montana.edu
Classification Title Personnel Assoc II
Working Title Human Resources Associate - Payroll
Brief Position Overview
Join our dynamic and detail-oriented Payroll Services team at Montana State University and contribute to a collaborative environment focused on accuracy and exceptional service.
Position Number 4M1329
Department HR Benefits & Payroll Services
Division Administration
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $28.00 per hour, commensurate with experience, education, and qualifications. The rate for current MSU employees will be determined by the Staff Compensation Plan.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
University Human Resources takes pride in and is enthusiastic about supporting the University's mission and strategic plan by providing professional and dedicated leadership, guidance, and administration of classification, recruitment, payroll, benefits, and employee/labor relations to the Montana State University Bozeman campus, Agricultural Experiment Stations, and Extension Service.
As a Payroll Associate, you will be a valued team member providing exceptional support and customer service. Your responsibilities will include assisting with payroll inquiries, maintaining spreadsheets, and utilizing Banner. Under direct supervision, the Payroll Associate supports University Human Resources, ensuring accurate and timely payroll processing while delivering exceptional customer service.
Duties and Responsibilities
Under direct supervision, the Payroll Associate supports University Human Resources, ensuring accurate and timely payroll processing while delivering exceptional customer service.
Payroll Processing:
Process garnishments, fees, and deductions according to government regulations.
Reconcile leave balances and pay history.
Review and process Electronic Personnel Action Forms ( EPAF ) and enter relevant data.
Process payments for various third-party vendors.
Customer Service:
Serve as the primary point of contact for Payroll Services, answering inquiries and providing assistance.
Train and educate groups of people with various levels of understanding on payroll-related topics.
Administrative Support:
Maintain accurate records and databases.
Assist with various administrative tasks as needed to support the department's mission.
Required Qualifications - Experience, Education, Knowledge & Skills
Numerical Accuracy: Ability to analyze numerical data and accurately process transactions.
Technical Proficiency: Experience using computers and various software packages.
Communication: Proven ability to effectively interpret and convey complex information, procedures, and directions in written and verbal formats (in-person, telephone, and business correspondence) to all audiences positively and professionally
Preferred Qualifications - Experience, Education, Knowledge & Skills
Experience in a human resource environment and/or knowledge of human resource procedures, practices, policies, and laws.
Experience in payroll processing.
The Successful Candidate Will
Effective Communication and Interpersonal Skills:
Ability to effectively and confidently communicate complex concepts, verbally and in writing, to all audiences with varied levels of understanding in one-on-one and group settings.
Ability to handle difficult situations professionally and maintain composure under pressure.
Teamwork and Collaboration:
Thrives in independent and collaborative work environments, effectively balancing individual tasks with team-oriented projects to foster a cooperative and productive work atmosphere.
Ability to work in an open office with co-workers and frequent interruptions.
Confidentiality and Discretion:
Maintains high professionalism and discretion when handling sensitive and confidential situations and information.
Technical Skills:
Proficiency in payroll software and office applications.
Ability to apply solid mathematical skills to accurately perform calculations, analyze data, and solve complex payroll-related problems.
Adaptability:
Demonstrates a positive and professional approach while adapting to business practices or work environment changes.
Organizational Skills:
Ability to prioritize tasks, meet deadlines, and manage the workload.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on September 16, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
This position is not eligible for new sponsorship.
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.
