Administrative Assistant

Robert Half • Odessa, TX • 46min ago

Description We are looking for an Administrative Assistant to support daily coordination and office operations for a transportation equipment manufacturing environment in Odessa, Texas. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly, and can keep multiple administrative processes moving efficiently. The role will help maintain accurate records, provide timely updates on service activity, and work closely with internal teams and customers to support smooth execution of ongoing work.

Responsibilities:

Monitor active jobs and service activity to keep progress details current and ensure stakeholders receive accurate updates.

Create, update, and maintain purchase order information within company systems with close attention to accuracy.

Serve as a reliable point of contact for customers by responding to questions about order status, service needs, and ongoing work.

Manage the full lifecycle of service tickets, including opening requests, documenting changes, and closing completed items promptly.

Organize files, records, and supporting documentation so information is easy to retrieve and audit when needed.

Provide day-to-day clerical and administrative support such as handling office tasks, data entry, and general coordination.

Partner with internal departments to help move work orders through completion within expected timelines.

Assist with month-end administrative activities and provide additional support hours when business demands increase. Requirements - Experience in an administrative assistant, office support, or clerical role.

Strong data entry skills with a high level of accuracy and attention to detail.

Ability to manage purchase orders, service documentation, and related records effectively.

Strong verbal and written communication skills for interacting with customers and internal teams.

Comfortable handling inbound calls and responding to routine administrative inquiries.

Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced setting.

Proficiency with standard office systems and general administrative processes. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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