Sr. Administrative Assistant

Robert Half • Burlingame, CA • 3h ago

Description We are looking for an experienced administrative specialist to support a fast-paced educational program in California. This Long-term Contract position will partner closely with program leadership to keep daily operations organized, coordinate events and meetings, maintain accurate records, and assist with financial and project-related tasks. The ideal candidate is resourceful, highly organized, and confident managing multiple priorities while working independently in a collaborative environment.

Responsibilities:

Coordinate grant-related administrative activities, including organizing application materials, tracking submissions, and supporting project timelines.

Maintain databases, files, and program records with a high level of accuracy, ensuring information is current and easy to retrieve.

Support outreach and event execution by assisting with digital communications, promotional materials, and updates to online content.

Prepare meeting agendas, assemble supporting documents, record minutes, and follow up on action items for board and leadership meetings.

Process stipends, vendor payments, and check requests in alignment with approval procedures and budget guidelines.

Monitor program documentation and assist with budget tracking and reporting for sponsored initiatives.

Draft, proofread, and format correspondence, reports, and other written materials with strong attention to grammar and presentation.

Arrange calendars, travel, workshops, conferences, and other logistics for leadership and program activities.

Manage large-scale administrative projects from planning through completion, keeping deadlines, materials, and stakeholders aligned. Requirements - Bachelor's degree, or an associate degree with 2 years of relevant experience, or a high school diploma with 5 years of related administrative experience.

Strong ability to manage competing priorities, stay organized under pressure, and resolve complex administrative issues with minimal supervision.

Demonstrated skill in planning, coordinating, and completing detailed logistical projects with consistent follow-through.

Clear and detail-oriented verbal and written communication skills, including experience preparing business correspondence and reports.

Proficiency with word processing, databases, web-based tools, and office software, with the ability to learn new systems quickly.

Experience with calendar coordination, travel arrangements, meeting support, recordkeeping, and general office administration.

Ability to work effectively with leadership, colleagues, and diverse internal and external partners.

Willingness to travel and work additional hours when needed. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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