Legal Administrative Assistant

Aston Carter • Woodbridge, NJ • 2h ago

Job Title: Legal Administrative Assistant

Location: Woodbridge, NJ

Pay Rate: $20 - $24 an hour

A highly reputable organization is seeking a Legal Administrative Assistant to join their team! This role consists of various duties and responsibilities including but not limited to managing delinquency reports, collaborating closely with our legal department, and supporting our attorneys with various tasks related to tenant communications and legal documentation.

Responsibilities

Run delinquency reports through the program and follow up with past due tenants.

Work through timelines to assess if cases are ready to go to court.

Update company software for generating legal notices sent to lawyers.

Educate tenants on late fees and issue appropriate notices.

Interact daily with the Legal department for requests related to contracts, notices, and tenant files.

Communicate over the phone with New Jersey counties court systems.

Prepare written notices and correspondences for attorneys.

Review invoices from outside counsel and distribute them to accounting.

Attend virtual court sessions as a witness if needed.

Communicate daily with attorneys.

Send out template notices to tenants.

Redline and edit documents as required.

Handle outbound collections calls to tenants.

Update tenant account balances.

Additional Skills & Qualifications

2+ years of experience in administrative support or legal assistant roles.

Proficiency in legal administration and administrative support.

Experience with banking and payment processing.

Strong skills in Excel and legal documentation.

Experience in customer service and handling incoming calls.

Capability in outbound collections and reviewing contracts.

Strong written and verbal communication skills

Benefits:

Great benefits package

Work life balance

Stability and clear opportunities for growth into other areas of the dealership over time.

HAPPENING THIS WEEK***

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume along with your availability for a 10-minute phone call to dyseidenberg@astoncarter.com

Work Environment

Our corporate work environment is fast-paced and busy, with a small office space that fosters collaboration. You will work closely with a team of five, interacting regularly on processes and follow-ups. We value hard work and dedication, treating every employee like family. Our benefits package includes medical benefits, vision and dental insurance, life insurance, paid time off, and more. We offer a supportive environment with opportunities for growth and annual bonuses.

Job Type & Location

This is a Contract to Hire position based out of Woodbridge, NJ.

Pay and Benefits

The pay range for this position is $22.00 - $23.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Woodbridge,NJ.

Application Deadline

This position is anticipated to close on Sep 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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