Project Administrative Assistant

Robert Half • Virginia Beach, VA • 6h ago

Description We are looking for a detail-oriented Project Administrative Assistant to provide part-time support for a major organizational project in Virginia Beach, Virginia. In this role, you will help keep project activities organized by coordinating schedules, maintaining records, and supporting clear communication across the team. This position is well suited for someone who thrives in a collaborative environment, manages multiple priorities effectively, and takes pride in accurate, timely administrative work.

Responsibilities:

Organize project meetings, workshops, and training events by managing calendars, confirming attendance, and preparing logistics and supporting materials.

Capture discussion points, document decisions, and monitor follow-up items so the project team has clear next steps after each meeting.

Maintain orderly project files, templates, and reference materials within shared collaboration platforms such as Microsoft Teams and SharePoint.

Assist project leads by tracking deadlines, deliverables, schedules, and routine administrative tasks that help keep work moving forward.

Develop and format presentations, status reports, correspondence, and other materials used for project communication.

Provide onboarding coordination for team members, consultants, and contractors by preparing information and supporting their transition into the project.

Support document review and approval workflows by monitoring revisions, organizing feedback, and preserving version accuracy.

Contribute to project-related administrative operations, including purchasing support, coordination tasks, and assistance to project leadership involved in the Oracle Fusion Cloud implementation. Requirements - At least 3 years of experience in administrative support, office coordination, or a similar role.

Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Strong organizational skills with the ability to manage documents, schedules, and multiple priorities accurately.

Effective written and verbal communication skills suited to a detail-focused team environment.

Experience supporting projects or cross-functional teams is preferred.

Familiarity with collaboration and planning tools such as SharePoint, Planner, Teams, or Microsoft Project is preferred.

Ability to prepare meeting materials, record minutes, and maintain reliable project documentation and records.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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