Administrative Assistant

Robert Half • Irvine, CA • 2h ago

Description We are looking for an Administrative Assistant to support daily office operations in Irvine, California. This contract position with the potential to become permanent is ideal for someone who enjoys creating an organized, welcoming workplace while handling a wide range of administrative tasks with discretion. The person in this role will help keep front office activities running smoothly, provide support across teams, and contribute to a positive and efficient office environment.

Responsibilities:

Welcome guests and employees at the front desk, provide assistance upon arrival, and direct visitors to the appropriate destination in a courteous manner.

Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations.

Manage office badge activities, including issuing, tracking, and maintaining access credentials as needed.

Sort, distribute, and prepare incoming and outgoing mail to support timely communication and delivery.

Replenish kitchen and breakroom items to ensure shared office spaces remain stocked and functional.

Monitor office supply levels, place orders, and verify delivered items to maintain an organized inventory.

Perform general administrative support duties such as scanning, filing, copying, document preparation, and data entry.

Work collaboratively with internal teams to support day-to-day operations and foster a collaborative, team-focused office atmosphere.

Assist with additional office-related assignments as directed by leadership or management. Requirements - High school diploma required.

At least 1 year of experience in an administrative, office support, or receptionist role.

Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Strong interpersonal and customer service skills with the ability to interact professionally with visitors and employees.

Ability to manage multiple priorities effectively in a fast-paced office setting.

Strong attention to detail and the ability to handle sensitive information with discretion.

Experience with administrative assistance, inbound call handling, data entry, and general office operations is preferred. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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