Academy Administrative & Hospitality Coordinator

Grundfos • Brookshire, TX • 5h ago

Job Description

Are you a detail-oriented, service-driven professional who loves creating welcoming environments and enabling great learning experiences? Then join us in our mission to pioneer smarter solutions for moving and transforming water, reducing energy consumption, and enhancing quality of life for people.

As our new Academy Administrative & Hospitality Coordinator , you will be providing essential administrative, hospitality, and event logistics support for the Grundfos Academy Americas, ensuring every training session and guest visit runs seamlessly. You'll be part of a diverse, supportive and inclusive culture that celebrates our differences and puts people first by fostering growth, well-being, and a sense of belonging.

What you will be doing:

As a key part of the Grundfos Academy Americas team, you'll create impact by enabling impactful learning experiences by ensuring our academy facilities, events, and hospitality services operate smoothly for employees and training guests across the organization.

Your main responsibilities include:

Coordinate meeting and event logistics including room bookings, calendar management, attendance tracking, badging, and tour scheduling across divisions

Set up, refresh, and clean hospitality and refreshment stations; order catering for events while managing dietary requirements and budget

Prepare training event collateral (name tents, agendas, swag) and configure meeting rooms with proper table layouts, AV equipment, and demo units

Maintain inventory of hospitality supplies, swag, PPE, and demo equipment-tracking condition, location, and reorder needs

Ensure AV and digital displays are operational before events, liaising with Facilities and IS to resolve equipment issues promptly

Support pre-event communications to attendees and coordinate post-event cleanup and facility maintenance with the Facilities team

What makes you a great fit:

Above all, you are a detail-oriented, organized professional with a customer-service mindset, strong communication skills, and a proactive, hands-on approach to supporting training and event operations. We would also imagine that you have:

Strong organizational and time management skills with the ability to support multiple activities simultaneously

Excellent communication and interpersonal skills with a service-oriented mindset

Basic experience in administrative support, hospitality, or event coordination-or a strong interest in developing in this area

Ability to collaborate effectively with cross-functional teams including training facilitators, facilities, and IS

It is a plus if you also have:

Experience supporting corporate training programs, learning environments, or academy-style operations

Familiarity with scheduling tools, learning/event coordination processes, or facility management systems

Experience with inventory tracking or managing training materials and equipment

The salary range for this position is $26.00 to $ 36.00 per hour. Individual pay will be determined based on market location and the candidate's profile. The range listed is just one component of Grundfos's total compensation and benefits package for employees. Total compensation includes paid time off, paid holidays, merit increases, bonuses, and employee stock purchase programs, etc. To learn more about our benefits, please visit: Grundfos Benefits

Why you will love working here:

We care! Day to day, you can look forward to:

A working environment built around your needs

Annual bonuses, health insurance and a strong focus on well-being activities.

Three days' additional paid leave for volunteering in your community.

Access to on-demand training and learning sessions and carefully structured programs to pursue personal and professional development opportunities.

To get to know us better, follow us on LinkedIn or Youtube . Check out Meet Our People to get to know some of your future colleagues and why they love working at Grundfos.

Qualified candidates must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future.

Grundfos is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristics protected by applicable law. Our hiring decisions are made on qualifications, merit, and business needs. We encourage all individuals of all backgrounds to apply. Learn more about your Rights as an applicant. If require an accommodation to complete your application or interview, please contact hrservices@grundfos.com. We are committed to providing a fair and accessible hiring process.

Are you ready to unlock possibilities at Grundfos? Apply today!

Information at a Glance

Job details

Workplace: Onsite Position

Job Location: Brookshire, Texas, United States | Houston, Texas, United States | Katy, Texas, United States

Contract Type: Full-Time

Employment Type: Regular

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