Administrative Assistant

Robert Half • Buellton, CA • 6d ago

Description We are looking for an Administrative Assistant to provide dependable clerical and office support for municipal operations. This Long-term Contract position is ideal for someone who can balance customer service, document coordination, and administrative tasks in a public-sector environment. The role involves supporting departmental workflows, maintaining accurate records, and assisting with official communications and meeting-related activities while handling sensitive information with discretion.

Responsibilities:

Provide day-to-day administrative support for city departments and the Office of the City Clerk, ensuring office activities run efficiently.

Prepare, organize, and maintain records, reports, correspondence, and other public-facing documents with a high degree of accuracy.

Respond to incoming calls, assist visitors, and deliver courteous customer service to staff, residents, and external contacts.

Support the coordination of City Council meetings by assembling materials, distributing notices, and helping track related documentation.

Assist with public notification processes and provide administrative support for election-related activities as needed.

Enter, update, and verify information in office systems, spreadsheets, and databases to maintain reliable records.

Manage multiple clerical assignments simultaneously while meeting deadlines in a fast-paced municipal setting.

Handle sensitive and confidential information responsibly while following established administrative procedures. Requirements - At least 1 year of experience in administrative, clerical, receptionist, or office support work.

Proficiency in administrative assistance, data entry, and general office coordination.

Experience answering inbound calls and interacting effectively with the public and internal staff.

Working knowledge of Microsoft Excel and other standard office software.

Strong attention to detail with the ability to maintain accurate files, reports, and records.

Ability to prioritize tasks, stay organized, and manage competing responsibilities effectively.

Sound judgment and discretion when working with confidential or sensitive information. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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