Front Desk Coordinator

Robert Half • Union City, CA • 59min ago

Description

Position Overview

A growing East Bay organization is seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, vendors, and employees. This role is responsible for creating a welcoming office environment while supporting the day-to-day administrative operations that keep the office running efficiently.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable managing multiple priorities in a fast-paced environment. Strong communication skills, professionalism, and a service-minded approach are essential to success in this position.

Day-to-Day Responsibilities

Greet and assist visitors, clients, vendors, and employees with professionalism and enthusiasm.

Answer, screen, and direct incoming calls using a multi-line phone system.

Respond to general inquiries and provide exceptional customer service.

Maintain visitor logs and ensure guests are properly checked in and directed.

Manage incoming and outgoing mail, packages, and deliveries.

Coordinate conference room scheduling and meeting logistics.

Prepare meeting spaces and assist with internal events as needed.

Ensure the reception area, conference rooms, and common areas remain organized and professional.

Perform data entry, filing, document scanning, and record maintenance.

Assist with preparing correspondence, reports, and presentations.

Support various departments with administrative projects and special assignments.

Monitor and maintain office supply inventory.

Requirements

2+ years of experience in a receptionist, front desk, customer service, or administrative support role.

Excellent verbal and written communication skills.

Strong customer service and interpersonal abilities.

Ability to multitask, prioritize responsibilities, and adapt to changing needs.

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Teams).

Strong attention to detail and organizational skills.

High level of professionalism, reliability, and confidentiality.

TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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