Construction Administrative Assistant

Robert Half • Saint Petersburg, FL • 3h ago

Description We are looking for a Construction Administrative Assistant to support a fast-paced construction services team in St Petersburg, Florida. This Long-term Contract opportunity is well suited for someone who enjoys keeping project records accurate, coordinating documentation, and providing dependable office support in an on-site setting. The role offers a flexible part-time schedule of approximately 20+ hours per week across 3-4 days, with the possibility of expanded hours over time.

Responsibilities:

Support daily administrative activities tied to active construction projects and office operations.

Maintain accurate records for projects, clients, contractors, and vendors by updating databases and tracking information consistently.

Enter, organize, and review data from spreadsheets, reports, and project files to help ensure completeness and accuracy.

Prepare and manage project documentation, including contract-related forms, proposals, submittals, warranties, change records, bid materials, and closeout paperwork.

Create and update tasks and project details within project tracking or management systems.

Generate reports and distribute organized files through shared digital platforms such as SharePoint, OneDrive, or similar tools.

Monitor outstanding items and follow up on pending documents, approvals, warranties, and other open requests.

Keep electronic filing systems orderly by applying established naming conventions, version control practices, and internal procedures.

Review documents for missing, duplicate, or inconsistent information and escalate discrepancies to the appropriate team members.

Provide additional clerical and administrative support, including general office assistance and front-desk related tasks as needed. Requirements - Prior administrative experience in construction, roofing, architecture, engineering, property management, or a similar detail-focused services environment is required.

Working knowledge of construction documents and terminology, such as submittals, change orders, warranties, lien releases, bid forms, scopes of work, and project closeout materials.

Strong proficiency with Microsoft Excel, Word, and Outlook, with confidence handling detailed spreadsheets and document formatting.

Experience using project management systems, databases, or related software to track project activity and maintain records.

Ability to work with PDF editing or document comparison tools such as Adobe Acrobat Pro or comparable applications.

Excellent attention to detail, with strong proofreading, data entry, and accuracy-focused document review skills.

Strong communication and organizational abilities, including the judgment to identify incomplete information and ask clarifying questions.

Must be comfortable working independently in a fully on-site role and handling repetitive administrative tasks with consistent follow-through. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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