Project Administrator - Construction

Insight Global • Lakeland, FL • 1h ago

Job Description

Insight Global is assisting a construction and development client of ours. They are seeking a highly organized, detail-oriented Construction Project Administrative Assistant to support our Project Managers and Superintendents throughout the construction lifecycle. This is an excellent opportunity for someone looking to build a long-term career in commercial construction with a fast-growing company.

Responsibilities

Provide administrative support to Project Managers and Superintendents on active multifamily construction projects.

Maintain project documentation including contracts, subcontracts, RFIs, submittals, change orders, purchase orders, meeting minutes, and closeout documents.

Manage and organize project files using Procore and company document management systems.

Coordinate subcontractor onboarding, insurance certificates, contracts, and compliance documentation.

Track permits, inspections, utility coordination, and project deadlines.

Prepare meeting agendas, take meeting minutes, and distribute action items.

Assist with project scheduling, vendor coordination, and material deliveries.

Process invoices, lien waivers, and other project accounting documentation in coordination with the accounting department.

Maintain daily reports and assist with project reporting.

Coordinate project startup and closeout documentation.

Answer phones, respond to emails, and provide professional support to subcontractors, vendors, owners, architects, and consultants.

Assist with bid packages, contract preparation, and procurement documentation.

Perform general office and administrative duties as assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

3+ years of administrative experience, preferably in commercial or multifamily construction.

Working knowledge of construction documentation including:

RFIs

Submittals

Experience with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.

Change Orders

Purchase Orders

Pay Applications

Contracts

Lien Waivers - Experience supporting Project Managers or Construction Superintendents is strongly preferred.

Proficiency in Procore and/or Autodesk is strongly preferred.

Experience supporting large multifamily construction projects (180-360 units).

Experience with project accounting software or ERP systems.

Knowledge of construction scheduling and procurement processes.

Associate's or Bachelor's degree in Business Administration, Construction Management, or related field is a plus.

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