Job Title: Accounting Office ManagerJob Description
This role oversees the daily operations of a small office while managing core accounting functions, including accounts payable, accounts receivable, invoicing, and basic financial reporting. The Accounting Office Manager ensures accurate financial records, supports human resources activities, and provides administrative support to keep the office running smoothly. This position suits a professional who enjoys working in a close-knit, family-style environment and contributing to both operational and financial success.
Responsibilities
Oversee general office administration to ensure efficient daily operations.
Manage accounts payable and accounts receivable, including processing vendor and customer transactions.
Prepare and process invoices accurately and in a timely manner.
Handle job costing activities to support accurate project and cost tracking.
Write and process checks in accordance with company procedures and internal controls.
Assist with basic financial reporting to support leadership with timely and accurate financial information.
Perform job entry into the ERP system, ensuring data accuracy and completeness.
Check, verify, and post purchase orders (POs) into the system.
Handle bank deposits, including preparing, verifying, and recording deposit transactions.
Communicate with credit managers and other financial stakeholders regarding accounts and payments.
Provide administrative support such as answering phones, ordering office supplies, and greeting visitors.
Support basic human resources functions, including clerical HR tasks and employee-related documentation.
Perform data entry and clerical work to maintain organized and up-to-date records.
Collaborate with team members across the shop and office to support smooth operations.
Maintain a professional, welcoming, and customer-focused office environment.
Essential Skills
5+ years of experience in overall office management.
Strong foundational accounting knowledge, particularly in accounts payable, accounts receivable, invoicing, and basic financial reporting.
Proficiency with administrative support tasks, including clerical work, answering phones, and handling general office duties.
Experience with invoice entry, check processing, and posting purchase orders.
Ability to perform accurate data entry and maintain organized records.
Experience with job costing and purchase order processing.
Ability to provide human resources support for basic HR functions.
Proficiency in MS Office, including Word, Excel, and Outlook.
Clear written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
Strong attention to detail, accuracy, and organizational skills.
Ability to manage multiple tasks and priorities in a busy office environment.
Additional Skills & Qualifications
Experience working in an office within a fabrication, manufacturing, or similar environment is beneficial.
Familiarity with ERP systems and job entry processes is an advantage.
Comfort working in a smaller, family-run organization with a collaborative, team-oriented culture.
Ability to build positive relationships with vendors, customers, and credit managers.
Strong problem-solving skills and the ability to work independently with minimal supervision.
Work Environment
The role is based in a custom fabrication shop that specializes in both large-scale projects and small custom jobs. You will work in a smaller, family-run operation with approximately 15-20 employees, fostering a close-knit, family-style team culture. The environment combines an office setting with proximity to shop-floor activities, offering a mix of administrative and operational exposure. When hired directly, employees are eligible for benefits such as medical, dental, and vision coverage, PTO accrual, and a 401(k) plan. The work setting emphasizes collaboration, reliability, and a supportive atmosphere where each team member's contribution is valued.
Job Type & Location
This is a Contract to Hire position based out of Oregon City, OR.
Pay and Benefits
The pay range for this position is $28.00 - $32.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Oregon City,OR.
Application Deadline
This position is anticipated to close on Sep 4, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
