Executive Assistant

Robert Half • Chicago, IL • 1h ago

Description

We are looking for an organized and proactive Executive Assistant to support senior leadership within a hospital setting. This contract opportunity with potential for a permanent role is ideal for someone who can manage a fast-moving administrative environment, handle sensitive information with discretion, and keep executive operations running smoothly. The role combines executive scheduling, board coordination, office administration, and document management while serving as a reliable point of contact across departments.

Responsibilities:

Manage executive calendars, coordinate appointments, and arrange meetings using Outlook while ensuring leaders are prepared for daily activities.

Serve as the first point of contact for the office by answering calls, routing inquiries, taking messages, and helping maintain an organized reception and administrative area.

Prepare, proofread, and format correspondence, reports, presentations, and board materials for executive leadership and governing committees.

Organize Board of Trustees and committee meetings, including scheduling, agenda preparation, document distribution, minute transcription, room reservations, catering, and audio/visual support.

Oversee key office operations such as mail distribution, purchasing requests, office supply coordination, and maintenance requests for shared equipment.

Process administrative records and compliance-related documentation, including policy updates, contract files, required state reports, and license renewals.

Support workforce administration by approving time records, assisting with provider payroll activities, and maintaining accurate internal documentation.

Administer business tools and shared resources, including Zoom account licensing, board document platforms, and shared-drive materials for leadership meetings.

Coordinate recurring leadership communications such as weekly agenda updates, huddle schedules, and other time-sensitive notices to senior team members.

Provide flexible administrative assistance for executives and committees, applying sound judgment and established hospital procedures to day-to-day requests.

The salary range for this position is $28/hr. to $30/hr.. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Requirements - 3+ years of experience in an executive assistant, senior administrative support, or similar office coordination role.

Demonstrated ability to manage complex calendars, meetings, and executive priorities in a structured environment.

Experience preparing high-quality documents, meeting materials, and formal correspondence using Microsoft Office applications.

Strong organizational skills with the ability to handle multiple deadlines, maintain accurate records, and follow through on detail-heavy tasks.

Comfortable supporting executive meetings, board-related activities, and cross-functional coordination with internal departments.

Ability to handle confidential information with discretion and maintain a high level of professionalism in all interactions.

Experience arranging travel or coordinating travel logistics is preferred.

Strong written and verbal communication skills, with the ability to interact effectively with leadership, staff, and external contacts. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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