Administrative Assistant

Robert Half • Coconut Creek, FL • 1d ago

Description We are looking for an organized Administrative Assistant to support multiple project managers in a fast-moving office. This contract-to-permanent opportunity is ideal for someone who enjoys keeping documentation accurate, coordinating routine administrative tasks, and helping teams stay on schedule. The person in this role will contribute to a detail-focused small-office environment by managing project paperwork, tracking submissions, and providing dependable day-to-day administrative support.

Responsibilities:

Coordinate and maintain project documentation for two to three project managers, ensuring records are organized and easy to access.

Prepare, distribute, and file administrative paperwork required for active projects and daily office operations.

Upload project-related documents into client and job-specific platforms such as Procore, e-Builder, or similar systems, with training provided as needed.

Track submittals and related project logs, helping the team monitor status updates and maintain accurate records.

Send documentation forward for review and follow up as needed to keep project workflows moving efficiently.

Provide general administrative assistance for meetings, including organizing materials and supporting scheduling or follow-up tasks.

Enter and update data with a high level of accuracy across internal files and project systems.

Support front-office needs such as answering inbound calls and assisting with general receptionist-related duties when needed. Requirements - Previous experience in an administrative assistant, office support, or similar coordination role.

Ability to manage multiple priorities in a busy work environment while supporting several team members at once.

Strong document management and data entry skills with close attention to detail.

Comfortable learning and using project or document management software such as Procore, e-Builder, or comparable tools.

Strong communication skills, including the ability to handle phone inquiries and interact effectively with internal and external contacts.

Proficiency with general administrative tasks such as preparing paperwork, maintaining logs, and organizing records.

Reliable and detail-oriented approach suited to an in-office setting. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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