Legal Administrator

Robert Half • Irvine, CA • 1d ago

Description We are looking for an experienced Legal Administrator to support a busy law office in California. This contract opportunity is ideal for someone who thrives in a client-facing environment, keeps operations organized, and helps attorneys stay focused on legal work by managing critical administrative processes. The role combines legal support, office coordination, and client communication, making it a key position in maintaining an efficient and well-organized practice.

Responsibilities:

Guide prospective and existing clients through intake and information-gathering processes, ensuring matters begin with complete and accurate documentation.

Organize, update, and maintain both digital and hard-copy legal files so attorneys can easily access records and case materials.

Monitor outstanding items, follow up on pending documents, and keep case-related information moving forward without unnecessary delays.

Coordinate calendars, schedules, and priority deadlines to support attorneys and maintain smooth daily operations.

Prepare, assemble, and distribute legal documents and client packets with a high level of accuracy and care.

Serve as a central point of communication between clients and attorneys, providing timely updates and responsive service throughout each matter.

Support general office administration by helping manage workflow, improve organization, and keep internal processes running efficiently.

Assist with legal administrative tasks such as file handling, court-related documentation, e-filing, and use of case management software as needed. Requirements - At least 2 years of experience in a law firm setting in a legal administrator, legal assistant, office manager, or similar support role.

Strong background in legal file management, document organization, and administrative coordination.

Experience with e-filing, court filings, and case management software.

Proven ability to manage calendars, track deadlines, and handle multiple priorities in a fast-paced environment.

Excellent written and verbal communication skills with a detail-oriented, client-focused approach.

Strong attention to detail and the ability to handle sensitive and confidential information with discretion.

Proficiency with Microsoft Office applications, including Word, Outlook, and Excel.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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