Job Title: Accounts Payable SpecialistJob Description
The Accounts Payable Specialist oversees the full cycle of accounts payable processing, ensuring invoices, payments, and vendor accounts are handled accurately, efficiently, and in compliance with company policies and contractual terms. This role works closely with Procurement and Project Management teams, manages credit card activity, supports month-end closing, and maintains thorough documentation for audits and reporting.
Responsibilities
Review and verify all invoices to ensure appropriate documentation, accuracy, and proper approval prior to payment.
Prepare accounts payable checks, verify details, and obtain required signatures before disbursement.
Distribute and mail checks in a timely manner in accordance with payment schedules and vendor terms.
Communicate directly with vendors to address accounts payable inquiries, resolve discrepancies, and manage payment-related issues.
Coordinate activities between the Procurement and Project Management departments to ensure all payments comply with contractual and purchase order terms.
Apply all credit card transactions to the correct accounts and maintain an accurate log of all credit card payments.
Maintain accounts payable reports, spreadsheets, and corporate accounts payable files to ensure organized and up-to-date records.
Assist corporate personnel with accounts payable information, documentation, and general support as needed.
Assemble and process overnight shipments to vendors when required to meet deadlines or contractual obligations.
Support monthly closing activities by providing accounts payable data, reconciliations, and documentation.
Prepare analyses of accounts as required to support financial reporting and management review.
Perform general administrative tasks such as filing and copying to maintain orderly and accessible records.
Scan all invoices and supporting documents into JD Edwards to ensure accurate electronic records and retrieval.
Assist in preparing for ISO 9001 and other audits by organizing documentation, reports, and accounts payable records.
Essential Skills
Hands-on experience in accounts payable, including invoice processing and payment preparation.
Proficiency with three-way matching of invoices, purchase orders, and receiving documents.
Strong understanding of purchase order processes and payable procedures.
Ability to work with JD Edwards (JDE) or similar enterprise resource planning systems for accounts payable processing.
Skill in applying credit card activity to proper accounts and maintaining accurate payment logs.
Attention to detail and accuracy in reviewing documentation, approvals, and payment information.
Effective verbal and written communication skills for direct interaction with vendors and internal departments.
Ability to coordinate with cross-functional teams such as Procurement and Project Management to ensure timely and accurate payments.
Organizational skills to maintain reports, spreadsheets, and corporate accounts payable files.
Capability to support monthly closing and account analysis through accurate data and documentation.
Additional Skills & Qualifications
Experience working with modern financial or ERP platforms, including cloud-based solutions.
Familiarity with ISO 9001 audit requirements and preparation of documentation for audits.
Strong problem-solving skills to address invoice discrepancies and vendor issues.
Comfort with administrative tasks such as filing, copying, and assembling shipments.
Ability to manage multiple priorities and deadlines in a fast-paced accounts payable environment.
Work Environment
This role operates in a professional office environment with regular interaction across finance, procurement, and project management teams. The Accounts Payable Specialist uses financial software such as JD Edwards, spreadsheets, and digital document management tools to perform daily tasks. The position involves standard business hours, working at a computer for extended periods, and handling both electronic and physical documentation, including preparing occasional overnight shipments to vendors. The environment emphasizes accuracy, organization, and collaboration, with a focus on maintaining high-quality records and supporting audit readiness.
Job Type & Location
This is a Contract to Hire position based out of Jacksonville, FL.
Pay and Benefits
The pay range for this position is $25.00 - $30.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Jacksonville,FL.
Application Deadline
This position is anticipated to close on Sep 7, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
