Job Title: Accounts Payable Administrative AssistantJob Description
This entry-level Accounts Payable Administrative Assistant role offers the opportunity to support a fast-growing organization's corporate accounting team. You will provide essential administrative and clerical support to the Accounts Payable function, working closely with vendors and internal partners to ensure invoices, payments, and related documentation are processed accurately and on time. This position is ideal for a detail-oriented, customer-focused professional who is organized, eager to learn accounting and finance processes, and comfortable managing multiple priorities in a fast-paced environment.
Responsibilities
Monitor and respond promptly to Accounts Payable-related emails from vendors and internal business partners.
Assist in researching and resolving invoice and payment inquiries, ensuring clear and timely communication of outcomes.
Review and reconcile vendor statements, identifying outstanding items, discrepancies, and necessary follow-up actions.
Communicate with vendors and internal stakeholders regarding invoice status, payment updates, and documentation requirements.
Track and follow up on pending approvals and invoice-related issues to help ensure timely processing.
Maintain accurate and organized records of vendor communications, account activity, and supporting documentation.
Perform data entry of Accounts Payable information with a high degree of accuracy and attention to detail.
Support document management and filing activities for Accounts Payable records, both physical and electronic.
Assist the Accounts Payable team with special projects and administrative tasks as needed.
Provide excellent customer service to internal and external customers by addressing questions and concerns professionally.
Help ensure invoices and supporting documentation are processed accurately, completely, and within required timeframes.
Essential Skills
At least 1 year of office or administrative experience.
Demonstrated experience with data entry and clerical tasks in an office environment.
Strong attention to detail and accuracy in reviewing and entering financial or transactional information.
Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
Ability to manage multiple tasks and priorities in a fast-paced setting.
Customer-focused mindset with a commitment to providing responsive and professional service.
Basic understanding of office administrative practices and procedures.
High school diploma or equivalent.
Additional Skills & Qualifications
Exposure to accounting duties, such as working with invoices or financial records, is a plus.
Prior Accounts Payable or invoicing experience is preferred.
Familiarity with Accounts Payable processes, including invoice status tracking and vendor statement reconciliation, is beneficial.
Experience providing administrative support within an accounting or finance team is an advantage.
Comfort using office software and systems to manage data entry, document management, and email communications.
Work Environment
This role is fully on-site at an office location in the Overland Park area, working within a corporate accounting setting. You will be part of an Accounts Payable group of more than 15 team members, collaborating closely with colleagues and leadership in a structured, professional environment. The position supports a fast-growing organization, offering exposure to modern office tools, systems, and processes used in Accounts Payable and administrative support. The workday is conducted in a traditional office setting, with standard business attire typically expected, and you will interact regularly with both internal departments and external vendors.
Job Type & Location
This is a Contract position based out of Overland Park, KS.
Pay and Benefits
The pay range for this position is $19.00 - $19.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Overland Park,KS.
Application Deadline
This position is anticipated to close on Sep 4, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
