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Senior Accounts Payable Specialist

UniFirst • Wilmington, MA • 4h ago

Location:

Wilmington, Massachusetts

Job ID

2604462

The Sr. Accounts Payable Specialist in the Corporate Accounts Payable Department is responsible for assisting with the accurate and efficient payment of approximately 5500 invoices weekly through various methods. This position is responsible for the accurate and timely completion of weekly payment runs, special handling requests, the review of voucher error reports, timely resolution of errors, the reporting of errors, opportunities, and areas of concern to the AP Supervisor or Manager.

Responsibilities:

Review daily voucher build and or error reports

Run, review and action the daily Unposted, Unverified and Header Staging reports, follow up with AP Supervisor and or locations as needed to insure prompt payments

Verify and Post department upload files in PeopleSoft Financials 9.2

Timely processing, completion & reconciliation of pay cycles as per schedule via Check, ACH for US & CAN

Pull & provide back up for payments as requested

Document required evidence & Ensure compliance with pay cycle related SOX controls

Manage the Corporate AP Mailbox; distribute emails/inquiries to the appropriate AP Specialist & follow up to insure they have been properly actioned and resolved

Assist with Month End Close processes and procedures

Reconcile supplier returned checks and provide support to Treasury for deposit

Respond to internal & external customer & vendor inquiries in a timely & professional manner

Contribute to the documentation & maintenance of departmental processes and procedures.

Assist with and lead the training of new AP Specialists

Address, resolve & escalate any identified errors with the AP Supervisor

Provide general assistance/guidance to peers (as may be needed) in the absence of the Supervisor

Research and resolve aged AP vouchers and outstanding checks

Research check payment suppliers and work to convert to ACH payment method

Support of ERP testing processes

Backup support for AP Customer Refund preparation

Additional duties as assigned by supervisor

Qualifications

Experience

10+ years of relevant professional experience

PeopleSoft Financial applications experience preferred

Accuracy and strong attention to detail

Organizational skills

Good verbal and written communication skills

Ability to multitask

MS Office (Excel & Word) skills required

Education

High school diploma or equivalent required / some college preferred.

College Degree a plus

UniFirst is an equal opportunity employer. We do not discriminate in hiring or employment against any individual on the basis of race, color, gender, national origin, ancestry, religion, physical or mental disability, age, veteran status, sexual orientation, gender identity or expression, marital status, pregnancy, citizenship, or any other factor protected by anti-discrimination laws.

If you require an accommodation during any part of the application process due to a disability or medical condition, please contact us by email at TalentAcquisition@unifirst.com or through our EthicsFirst portal at UniFirst.ethicspoint.com. You may also call the EthicsFirst Hotline at(800) 213-8979 (tel:+800-347-7888) to let us know the nature of your request.

UniFirst Recruiters and/or representatives will not ask job seekers to provide personal financial information when submitting a job application. Please be vigilant as such requests for information may be fraudulent.

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