Accounts Payable Specialist

Dairy Farmers of America • Joplin, MO • 20h ago

Job Description

General Purpose

Under general supervision, perform routine as well as more difficult accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. May prepare checks for signature and communicate to vendors. Applying AP experience, identify improvements in related functions.

Job Duties and Responsibilities

Calculate, post, and enter AP vouchers and/or disbursements to ensure the timely and accurate processing of daily/periodic accounts payable transaction

Ensure invoices assigned are processed within pre-defined timeframe of receipt for PO and non-PO invoices

Compare and review vendor invoices against purchase orders

Image and file all invoices, accounting transactions, and supporting documents

Monitor AP invoice email and open and sort mail as assigned

Communicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns; research and resolve payment exceptions

Prepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processes

Complete and file all new-vendor setup forms; maintain AP vendor files

Participate in AP closing activities

Process check and ACH printing

Monitor and adhere to cash projection each month based on corporate parameters

Ensure compliance with DFA policies and procedures

Keep supervisor informed of any activities that may require his/her attention

The requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as required

Requirements

Education and Experience

High school diploma or equivalent

1 to 3 years of accounts payable or accounting related work experience

Certification and/or License - may be required during course of employment

Knowledge, Skills, and Abilities

Proficient knowledge of accounts payable concepts and practices

Knowledge of and skill with Microsoft Office Suite and company computer systems

Knowledge of and skill with Excel

Able to work in a variety of information systems, databases and web-based systems such as online banking and vendor payment alternatives

Able to demonstrate customer service skills in a courteous, professional, and helpful manner

Able to communicate clearly and effectively, both verbally and in writing

Able to interact positively and work effectively with others (interpersonal skills)

Able to maintain confidentiality of information

Able to demonstrate problem solving skills

Able to demonstrate attention to detail and accuracy

Able to work under general supervision and direction

Must be able to read, write and speak English

Performs any other work duties as assigned.

An Equal Opportunity Employer including Disabled/Veterans

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