Accounts Payable Specialist

Robert Half • Malibu, CA • 2h ago

Description We are looking for an Accounts Payable Specialist to join a team in California on a contract basis with the potential for a permanent role. This position focuses on supporting day-to-day payables operations, maintaining accurate financial records, and ensuring vendors are paid in a timely manner. The ideal candidate brings strong attention to detail, sound judgment with invoice review and coding, and confidence working across reconciliations, reporting, and month-end activities.

Responsibilities:

Oversee the accounts payable process from invoice receipt through final payment, ensuring accuracy and timeliness at each stage.

Record vendor invoices in QuickBooks, applying the correct account coding and verifying all required backup documentation is complete.

Examine submitted invoices for approvals, proper classification, and alignment with internal records before processing.

Compare invoices against purchase orders and receiving documents to confirm amounts, quantities, and terms are accurate.

Coordinate scheduled disbursements through checks, ACH, and wire payments in accordance with established payment timelines.

Maintain up-to-date vendor profiles, address payment-related questions, and communicate clearly regarding invoice status.

Reconcile vendor statements, credit card activity, and bank transactions while investigating and resolving discrepancies.

Support month-end close activities by preparing accounts payable reports, tracking open items, and organizing documentation for 1099 reporting.

Use Excel to perform account analysis, support reconciliations, and help the accounting team maintain accurate financial data. Requirements - Hands-on experience managing full-cycle accounts payable in a fast-paced accounting environment.

Proficiency with QuickBooks for invoice entry, payment processing, and vendor record maintenance.

Strong understanding of invoice coding, purchase order matching, and payment workflows.

Experience handling check runs, ACH transactions, and wire payments with a high level of accuracy.

Ability to perform vendor, credit card, and bank reconciliations and resolve discrepancies efficiently.

Working knowledge of Excel for reporting, reconciliations, and financial analysis.

Strong organizational skills, attention to detail, and the ability to manage deadlines consistently.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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