Job No: 543144
Work Type: Full-time
Location: TUCSON
Categories: Budget/Finance/Payroll,Business and Financial Administration
DEPT OF EMERGENCY AND MILITARY AFFAIRS The Department of Emergency & Military Affairs (DEMA), led by The Adjutant General, provides emergency management and military capabilities to the citizens of Arizona and the nation. The Emergency Management Division consists of three sections-operations, preparedness, and financial administration. Each section works collaboratively across the agency and with external partners to manage emergency responses and reduce the impacts of disasters. Additionally, DEMA is the headquarters for the Arizona National Guard, the primary combat reserve of the United States military. The Arizona Army and Air National Guard provide military forces and equipment to accomplish community, state, and federal missions.
BUDGET CONTROL DEVELOPMENT SPECIALIST
Job Location:
Work Location: 162 Air Wing/CES, Tucson, AZ
Posting Details:
Salary: Up to $27.1409 per hour (DOE)
Grade: 20
Closing Date: August 26, 2026
Job Summary:
The Budget Control Development Specialist for the 162nd Wing, Civil Engineer Squadron (CES) in Tucson, AZ, the incumbent prepares comprehensive financial statements and periodic reports. Key responsibilities include drafting annual budget requests for assigned program areas, alongside generating monthly budget projections and specialized financial analyses. The specialist diligently monitors and tracks all Civil Engineer (CE) Master Cooperative Agreements (MCA), Master Construction Cooperative Agreements (MCCA), Sustainment, Restoration & Modernization (SRM), Operations & Maintenance (O&M) Federal and State funds, and Military Construction (MILCON) budgets. This oversight ensures that all allocated funds are meticulously administered, executed, and safeguarded in compliance with regulatory standards. Furthermore, the incumbent collaborates with all echelons of Department of Emergency and Military Affairs (DEMA) and military leadership to guide budget formulation and strategic planning. The specialist is expected to analyze complex fiscal challenges, brief supervisors with actionable intelligence, and actively participate in developing strategic action plans and resolving financial discrepancies. Actively participates in promoting a continuous improvement in the workplace culture, through the use of teamwork, root cause problem solving, standard operating procedures, and review of performance metrics.
Job Duties:
Responsibilities include:
Serves as the 162nd Civil Engineer Resource Advisor, ascertaining that all Federal and State funds are properly administered, tracked, and safeguarded. Diligently monitors and oversees Civil Engineer (CE) Master Cooperative Agreements (MCA), Sustainment, Restoration & Modernization (SRM), Operations & Maintenance (O&M) Federal and State funds, and Military Construction (MILCON) budgets.
Budget Formulation, Planning & Forecasting: Drives the timely and accurate completion of all budget assignments, ensuring a high-quality product across all phases of budget development, planning, forecasting, and administration.
Generates, ensures the timely submittal of, and formally attests to the accuracy of periodic financial statements and reports. Completes and formally submits annual budget requests (drafts and finals) for assigned program areas, alongside monthly budget execution reports and financial projections for the 162nd Wing, Civil Engineer Squadron (CES).
Coordinates extensively with production control, supply technicians, and other squadron staff to ensure all labor, material, and contract information is fully consolidated, accurate, and complete prior to financial processing.
Executes the timely and accurate transfer of funds to appropriate Lines of Accounting (LOAs). Reconciles invoices with purchase orders and transmits purchase documents, utility bills, and contract procurements to the Department of Emergency and Military Affairs (DEMA) or base Financial Management (FM). Ensures all payment processing is expedited to guarantee strict compliance with the State's Prompt Payment Act.
Analyzes complex fiscal challenges and presents actionable data to supervisors. Actively participates in resolving financial discrepancies, developing corrective action plans, and facilitating data-driven decision-making for leadership.
Confers with all echelons of the Department of Emergency and Military Affairs (DEMA) and military leadership to align budget development and execution with strategic planning and mission requirements.
Performs comprehensive final accounting and financial reconciliation to facilitate the accurate and timely closeout of all Civil Engineering work orders (WOs).
Knowledge, Skills & Abilities (KSAs):
Knowledge of:
Comprehensive knowledge of the organization, funding structures, leadership hierarchies, strategic programs, plans, policies, and operations of the Department of Emergency and Military Affairs (DEMA), the Arizona Air National Guard (AZANG), and the 162nd Wing.
Mastery of the principles, concepts, and current practices of government and military organization, budgeting, forecasting, financial administration, and fiscal control.
Deep knowledge of State and Federal laws, rules, regulations, and policies governing budget development, legislative appropriations, and fiscal compliance (to include regulations surrounding the State's Prompt Payment Act).
Detailed knowledge of State and Federal legislative and administrative processes, specifically encompassing the administrative frameworks and policy concepts unique to DEMA and military funding agreements (such as Master Cooperative Agreements).
Specialized accounting procedures required for transferring funds to appropriate Lines of Accounting (LOAs), matching purchase orders, and performing final accounting for Civil Engineering work order (WO) closeouts.
Skilled in:
Advanced proficiency in utilizing Microsoft Office Suite applications, including Word and Access, with specialized skill in applying advanced features of Excel to develop, manage, and model complex financial spreadsheets.
Developing, fostering, and maintaining highly effective interpersonal relationships and working collaboratively with the Wing Commander, Facility Managers, Air National Guard personnel, state agencies, and external organizations.
Communicating complex financial data, legislative guidelines, and budgetary policies clearly and effectively, both verbally and in writing, to a wide range of administrative, state, and military audiences.
Operating a variety of modern office machines, computer systems, and standard hardware, including calculators and copiers, to ensure efficient daily financial operations and administrative management.
Ability to:
Develop comprehensive annual budgets, manage cash flow, and review fund transfer requests. This includes evaluating budget revisions, monitoring timetables, expenditures, and obligations through periodic projections and special analysis reports. Demonstrates the ability to compose complex budget reports and properly route documents to cognizant Federal and State agencies by conferring with program directors and analyzing inputs from various personnel.
Effectively manage time and oversee multiple complex financial assignments simultaneously. Demonstrates the capability to maintain a high degree of accuracy, meet strict statutory deadlines, and maintain operational efficiency in a fast-paced, dual-status (Federal/State) military environment.
Read, interpret, and comprehend complex legislation and accounting principles specific to DEMA and the 162nd Wing, including cooperative agreements, state/federal regulations, and fiscal policies. This involves using sound judgment to compare data from multiple sources, assuring the absolute accuracy of technical documents, and making strategic recommendations and determinations for daily work activities based on legislative changes.
Effectively navigate, utilize, and manage complex Federal and State fiscal databases, accounting systems, and financial programs required for seamless budgetary control, funding execution, and administrative oversight.
Selective Preference(s):
Desired qualifications include any combination of experience, education, and training that meets the knowledge, skills, and abilities as described. The preferred candidate will possess 3-5 years previous experience and/or training in budget development, and completion of college-level coursework in accounting, finance, business, budgeting, and other related areas of study.
Pre-Employment Requirements:
Special Job Requirements:
This position requires possession of and ability to retain a current, valid Arizona state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)
In State travel required.
Individual is required to pass a criminal background investigation.
Must be a US citizen. Candidates for this position will be required to submit to a criminal background investigation as well as possess the ability to achieve a favorable Tier 3 investigation for the purpose of obtaining/maintaining a Secret clearance eligibility and Common Access Card (CAC).
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements. (https://publicstorage.dc4.pageuppeople.com/1045/ClientPublicFile/3601803f-02e5-4b70-b325-26c8ef309c1b.pdf)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).
Benefits:
The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
Learn more about the Paid Parental Leave program here (https://hr.az.gov/about/resources/family-leave-expansion) . For a complete list of benefits provided by The State of Arizona, please visit our benefits page (https://benefitoptions.az.gov/jobseekers)
Retirement :
Eligible DEMA employees participate in excellent retirement programs provided by the Arizona State Retirement System (ASRS) and for fire personnel the Public Safety Personnel Retirement System (PSPRS).
Contact Us:
If you have any questions, please feel free to contact hr@azdema.gov.
DEMA is a smoke-free work environment.
ADA/EEO Employer
The State of Arizona is an Equal Opportunity and Reasonable Accommodation Employer
