Front Desk Receptionist

Kennedy's Care Enterprise, Inc • Inkster, MI • 4h ago

The Administrative Assistant/ Front Desk Receptionist provides administrative support and clerical assistance to Kennedy's Care Enterprise Inc management, staff, and visitors. A skilled and responsible administrative position requiring attention to detail and communication skills working in a small office environment.

Education

High School Diploma or equivalent education required

3 years of administrative assistant experience

Knowledge of appropriate software including Microsoft Word, Excel, Outlook, Microsoft PowerPoint, and Adobe Acrobat

Valid Driver's License and current automobile insurance

Requirements

Ability to work accurately and efficiently

Ability to work well under pressure

Proven work experience as a Receptionist, Front Office Representative, or similar role

Proficiency in Microsoft Office Suite

Hands-on experience with office equipment (e.g. fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

Knowledge of Michigan Department of Health and Human Service, Detroit Wayne Integrated Health Network

Must be able to follow instructions

Responsibilities

Front Desk Receptionist

Great and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and waiting area

Answer, screen, and forward incoming phone calls

Provide basic and accurate information in-person and via phone/email

Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g. pens, forms, and brochures)

Provide basic and accurate information in-person and via phone/email

Receive, stamp and sort mail distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via reception desk (monitor logbook, issue visitor badges if applicable)

Maintain inventory of office supplies, determining inventory level, anticipating needed supplies, and placing order with appropriate department

Update calendars and schedule meetings

Maintain gas voucher logbook

Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Administrative Assistant

Provide administrative support to the Provider, Office staff and Management Team as needed

Send out appropriate forms and correspondence

Maintain confidential files

Supports team by performing tasks related to organization and strong communication

Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques

Screen phone calls, drafting letters and other documentation on behalf of Provider

Arrange travel and accommodations

Job Type: Full-time

Benefits:

401(k)

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