Administrative Assistant

ABM Industries • San Francisco, CA • 1h ago

Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. This role requires a strong commitment to ensuring smooth and efficient office operations.

Pay: $83,200.00/annual

The pay listed is the salaried range for this position. A specific offer will vary based on the applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf) .

Responsibilities

Provide general administrative support to ensure the efficient operation of the office.

Answer and direct phone calls, emails, and other correspondence.

Schedule and coordinate meetings, appointments, and travel arrangements.

Prepare and distribute minutes of meetings, reports, and other documents.

Maintain and update office files, databases, and records.

Order and manage office supplies and equipment.

Assist in the preparation of regularly scheduled reports.

Handle sensitive information in a confidential manner.

Assist in organizing company events, conferences, and meetings.

Perform data entry and maintain accurate records.

Collaborate with other team members to support various projects and tasks.

Qualifications

High school diploma or equivalent; associate or bachelor's degree preferred.

Proven experience as an administrative assistant or in a related role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Strong organizational and multitasking skills.

Excellent verbal and written communication skills.

Attention to detail and problem-solving abilities.

Ability to work independently and as part of a team.

Professional demeanor and strong interpersonal skills.

Ability to handle sensitive information with discretion.

Preferred Skills:

Experience with office management software, such as CRM and ERP systems.

Knowledge of basic bookkeeping and office administration.

Familiarity with project management tools and techniques.

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you'll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you're looking for a frontline or professional position, you can find post-military career opportunities across ABM.

REQNUMBER: 161499

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