Engineering Administrative Assistant

ABM Industries • Oakland, CA • 5h ago

Overview

The Regional Engineering Administrator provides operational and compliance support to the engineering team within a defined region. This role ensures efficient building operations by managing work order and preventative maintenance systems, coordinating vendors, tracking compliance, and maintaining audit readiness. The position requires strong organizational skills, attention to detail, and the ability to collaborate across teams to support regional success.

Compensation: $28.75 an hour

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant's experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:

ABM offers a comprehensive benefits package. For information about ABM's benefits, visit ABM Employee Benefits | Staff & Management (https://media.abm.com/wp-content/uploads/AnnualBenefitFlyers/Recruiting%20Flyer%20-%20Staff%20&%20Mgmt.pdf)

Responsibilities

Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications.

Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation.

Assist with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness.

Help coordinate vendor appointments, site access, and maintain organized property folders across shared platforms.

Monitor and support code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation.

Generate reports, schedule compliance tasks, and participate in team calls to provide updates.

Maintain and ensure Standard Operating Procedures (SOPs) are up to date and accessible for engineering and operational processes.

Provide support for special projects, platform migrations, and maintain consistent file structure and version control.

Deliver excellent customer service and collaborate with property and engineering teams to ensure smooth operations.

Qualifications

Skills/Abilities:

Adapts well to change, flexible and empathetic.

Highly customer service oriented and responsive.

Able to work well under pressure and balance multiple priorities and assignments to meet deadlines.

Comfortable in a fast-paced environment where continuous improvement is expected.

Consistently achieves high work standards, with strong attention to detail, accuracy and timeliness.

Professional Performance Standards

Responsible and accountable for executing the responsibilities listed above with integrity and in full alignment with the goals, expectations and commitments of LBA Realty.

Physical Demands/Work Environment

The physical demands and work environment characteristics described here are representative of those required to perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REQNUMBER: 163714

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

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