Sr. Administrative Assistant

Robert Half • Bellevue, WA • 1d ago

Description

We are looking for an experienced Sr. Administrative Assistant to support office operations and provide high-level administrative coordination for leaders in Bellevue, Washington. This contract opportunity is ideal for someone who thrives in a fast-paced corporate setting and brings strong organization, communication, and follow-through to daily work. The role will help keep workplace activities running smoothly through meeting support, travel coordination, vendor communication, and broad administrative assistance.

Key Responsibilities

Office Operations & Workplace Support

Act as a primary point of contact for building management, facility service providers, and third-party vendors.

Coordinate and resolve office maintenance requests, workspace needs, and facility-related issues.

Manage office, kitchen, and breakroom supplies while maintaining inventory and monitoring expenses.

Coordinate incoming and outgoing mail, deliveries, shipments, and courier services.

Welcome visitors, candidates, clients, and business partners in a professional manner.

Answer and direct incoming calls and general inquiries.

Manage meeting space reservations and office scheduling needs.

Support internal workplace communications and employee engagement initiatives.

Meetings, Events & Hospitality

Coordinate catering and food service arrangements for meetings, training sessions, and company events.

Assist with planning and execution of employee gatherings, leadership meetings, and special events.

Ensure conference rooms and common areas are prepared and equipped for meetings.

Coordinate event logistics and vendor support as needed.

Administrative & Executive Support

Provide administrative support to senior leaders and executive support professionals.

Assist with travel arrangements, including transportation, lodging, itineraries, and related logistics.

Prepare and process expense reports and reimbursement documentation.

Support calendar management and meeting coordination.

Prepare presentations, reports, correspondence, and other business documents.

Maintain records, databases, trackers, and administrative systems.

Provide backup support and assist with special projects as needed.

Project Coordination & Process Improvement

Support administrative processes that improve operational efficiency and service delivery.

Track deadlines, action items, and recurring business activities.

Coordinate projects and initiatives involving multiple departments.

Research, compile, and organize information for reports and presentations.

Identify opportunities for process improvement and recommend solutions.

Requirements - 5+ years of experience in an administrative support role, including support for senior leaders or corporate office teams.

Proven ability to manage calendars, coordinate meetings, and handle shifting priorities in a detail-oriented environment.

Experience booking travel arrangements and managing related schedules, confirmations, and logistics.

Familiarity with conference call coordination and general meeting support activities.

Ability to prepare and maintain organized documentation, including export and import-related records when applicable.

Strong written and verbal communication skills with a high level of discretion.

Excellent organizational skills, attention to detail, and the ability to work independently while managing multiple tasks. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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