Accounts Receivable Clerk
Job Description
The Accounts Receivable Clerk plays a key role in supporting the organization's financial operations by managing invoicing, cash applications, and customer account maintenance. This position focuses on preparing and posting invoices, resolving discrepancies, and ensuring accurate and timely recording of customer payments. The role offers hands-on exposure to a wide range of accounting functions, including account reconciliation, customer support, and audit assistance, within a manufacturing and distribution environment. It is an excellent opportunity for someone looking to build or expand a career in accounting while developing both technical skills and business acumen.
Responsibilities
Prepare and post customer invoices, credit notes, and debit notes accurately and in a timely manner.
Resolve invoice discrepancies and issues by investigating details and collaborating with internal teams and customers.
Investigate and resolve customer queries related to billing, payments, and account status.
Post daily cash receipts and apply payments to customer accounts, ensuring correct allocation and documentation.
Maintain up-to-date and accurate customer records, including sales tax resale certificates and related documentation.
Assist with audits by providing supporting documentation, reports, and reconciliations as needed.
Support account reconciliation activities, including reviewing customer balances and identifying variances.
Collaborate with the collector, accounts payable, and controller to ensure smooth accounting operations and information flow.
Deliver professional and responsive customer service to internal and external stakeholders.
Contribute to continuous improvement of accounts receivable processes by proactively identifying and resolving issues.
Essential Skills
3-5 years of experience in accounts receivable or a similar role with a focus on cash applications.
Proficiency with Microsoft Office, especially Excel, for managing and analyzing accounting data.
Experience with invoicing, credits, debits, cash posting, and cash application.
Strong customer service skills with the ability to handle inquiries and resolve issues effectively.
Experience with ERP systems in an accounting or finance environment.
Foundational accounting knowledge, including general ledger concepts and reconciliation.
Ability to perform account reconciliations and support collections activities.
High degree of accuracy and attention to detail in all financial and administrative tasks.
Excellent problem-solving and analytical abilities to investigate and resolve discrepancies.
Effective written and verbal communication skills for interacting with customers and internal teams.
Customer-focused mindset with a commitment to maintaining positive relationships.
Strong organizational and time-management skills to handle multiple priorities and deadlines.
Dependable and accountable work ethic with a focus on ownership of responsibilities.
Ability to work independently while also collaborating effectively as part of a team.
Adaptability to work in a fast-paced, growing environment.
Proactive approach to resolving issues and improving processes.
Professional relationship-building skills with internal and external stakeholders.
Additional Skills & Qualifications
Experience using Microsoft Dynamics Business Central or similar ERP platforms.
Experience using Power BI dashboards to review and analyze financial data.
Experience preparing sales tax returns and supporting related compliance activities.
Experience with general ledger account reconciliation.
Exposure to manufacturing and distribution environments and related accounting processes.
Interest in leveraging technology to enhance accounting and reporting efficiency.
Work Environment
This role is 100% onsite, working Monday through Friday from 8:00 a.m. to 5:00 p.m. The position is part of a three-person accounting team that includes a collector, an accounts payable specialist, and a controller, providing a close-knit and collaborative environment. The organization operates within a manufacturing and distribution setting, using ERP technology such as Microsoft Dynamics Business Central and business intelligence tools like Power BI. Employees have access to a competitive benefits package that includes a 401(k) with company match, health insurance, dental insurance, vision insurance, paid time off with two weeks of vacation, and 10 paid holidays. The culture emphasizes proactive problem-solving, attention to detail, and continuous improvement, offering long-term stability, career development, and meaningful opportunities to contribute to the company's growth.
Job Type & Location
This is a Contract position based out of Romeoville, IL.
Pay and Benefits
The pay range for this position is $24.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Romeoville,IL.
Application Deadline
This position is anticipated to close on Aug 27, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
