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Executive Administrative Assistant

Guidehouse • Arlington, VA • 1h ago

Job Family :

Program Management (PRO)

Travel Required :

Up to 10%

Clearance Required :

Active Secret

What You Will Do:

The Executive Administrative Assistant will provide comprehensive administrative and day-to-day support to two Senior Executive Service (SES)-equivalent principals within the Defense Advanced Research Projects Agency (DARPA). A core responsibility of this role is independently managing and optimizing both principals' complex calendars, including fielding scheduling requests, evaluating competing priorities from a wide range of stakeholders, and making informed decisions to ensure each day is effectively structured. The Executive Administrative Assistant will collaborate closely with teammates, office staff, and external partners to assess shifting needs and balance fast-moving demands. They will be expected to maintain exceptional organization, operate with a high degree of autonomy, and proactively anticipate challenges in an environment where preferences and procedures evolve rapidly.

Day to Day Responsibilities may Include, but not limited to:

Manage calendars, schedules, and trackers to keep teammates and leadership informed and prepared.

Monitor, track, and manage all incoming taskers, action items, and deadlines using established tools.

Serve as a primary point of contact for internal and external stakeholders requiring Front Office engagement.

Manage and administer SharePoint sites, including content, permissions, and workflow automation.

What You Will Need :

An ACTIVE and CURRENT SECRET federal security clearance

Associate's Degree

THREE (3) or more years of increasingly responsible administrative support experience, including TWO (2) years supporting executive-level management. Experience should also include:

Experience supporting a U.S. Government client

Experience with tracking and scheduling short-term and long-term meetings for leadership, including external and internal meetings

Experience with managing administrative tasks, including ensuring packages are signed by leadership in a timely manner and assisting clients with basic IT needs and issues as they arise

Ability to work closely with teammates and colleagues to manage invitations and higher-level engagements for office leadership, ensuring they have received the necessary materials to prepare for all upcoming engagements

Ability to learn client specific processes for records management and other administrative tasks

What Would Be Nice To Have :

An ACTIVE and MAINTAINED "TOP SECRET/SCI (TS/SCI)" Federal or DoD security clearance

Bachelor's Degree

Prior senior executive-level support experience, particularly in a DoD or federally funded R&D environment

Intermediate to advanced proficiency in Microsoft Office Suite and related tools

Ability and desire to learn about program details and expand your skillset in a fast-paced environment

What We Offer :

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

Medical, Rx, Dental & Vision Insurance

Personal and Family Sick Time & Company Paid Holidays

Position may be eligible for a discretionary variable incentive bonus

Parental Leave and Adoption Assistance

401(k) Retirement Plan

Basic Life & Supplemental Life

Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts

Short-Term & Long-Term Disability

Student Loan PayDown

Tuition Reimbursement, Personal Development & Learning Opportunities

Skills Development & Certifications

Employee Referral Program

Corporate Sponsored Events & Community Outreach

Emergency Back-Up Childcare Program

Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity Employer-Protected Veterans, Individuals with Disabilities or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @guidehouse.com or guidehouse@myworkday.com . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse, please report the matter to Guidehouse's Ethics Hotline. If you want to check the validity of correspondence you have received, please contact recruiting@guidehouse.com . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicant's dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.

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