Accounts Payable Specialist

Robert Half • Ontario, CA • 6h ago

Description We are looking for an Accounts Payable Specialist to join a manufacturing organization in Ontario, California on a Contract basis. This position supports day-to-day invoice processing and vendor payment activities in a high-volume setting, requiring strong accuracy, sound judgment, and the ability to move work forward on schedule. The ideal candidate is detail-oriented, comfortable working with numbers, and able to collaborate effectively with accounting and shipping teams while maintaining clear communication.

Responsibilities:

Process vendor invoices from receipt through entry, ensuring documentation is complete and information is recorded accurately.

Review billing details, validate payment terms with suppliers, and confirm that received goods align with invoice records before submission.

Perform three-way matching by comparing purchase documentation, receipts, and invoices to identify and address inconsistencies.

Classify, batch, and code invoices by customer location or regional assignment, then post transactions into internal accounting systems.

Support weekly payment activity by preparing approved items for check runs and handling ACH and wire payment workflows.

Investigate invoice variances, missing documentation, and payment issues, working with vendors and internal teams to resolve discrepancies promptly.

Coordinate closely with the shipping department and accounting staff to verify delivery status and maintain smooth invoice flow.

Use QuickBooks Desktop and Excel tools, including pivot tables and VLOOKUPs, to organize payable data and support reporting needs. Requirements - Experience in accounts payable within a fast-paced business environment, preferably supporting high-volume invoice processing.

Working knowledge of invoice coding, batching, three-way matching, and vendor payment procedures.

Hands-on proficiency with QuickBooks Desktop and intermediate Excel skills, including pivot tables and VLOOKUPs.

Ability to verify invoices, review payment terms, and reconcile discrepancies with strong attention to detail.

Clear communication skills and the ability to work effectively with vendors and cross-functional internal teams.

Strong numerical accuracy, sound organizational skills, and the ability to manage deadlines consistently.

Fast learner who can adapt quickly to established processes while maintaining quality and timeliness of work.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

Similar Jobs

Director, Finance Projects & Digital Enablement

Envista Holdings Corporation • Brea, CA • 3h ago

Finance, Accounting & Banking

Job Description: Position Summary: The Director, Finance Projects & Digital Enablement is responsible for leading the project portfolio and advancing digital enablement across the global Finance organization. This ro...

3h ago

Go to Apply

Credit Risk Analyst

U.S. Bank • Brea, CA • 4h ago

Finance, Accounting & Banking

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it tak...

4h ago

Go to Apply

Accounts Payable Associate II

Niagara Bottling LLC • Diamond Bar, CA • 6h ago

Finance, Accounting & Banking

At Niagara, we're looking for Team Members who want to be part of achieving our mission to provide our customers the highest quality most affordable bottled water. Consider applying here, if you want to: Work in an entre...

6h ago

Go to Apply

Senior Accountant

Prime Healthcare • Ontario, CA • 1d ago

Finance, Accounting & Banking

Overview Prime Healthcare is an award-winning health system headquartered in Ontario, California. Prime Healthcare operates 54 hospitals and has more than 360 outpatient locations in 15 states providing more than 3.0mill...

1d ago

Go to Apply

Accounting Intern, Chartwells Higher Ed / California State University - San Bernardino

Compass Group, North America • San Bernardino, CA • 2d ago

Finance, Accounting & Banking

Location: We are hiring immediately for an Accounting Intern position. Address : 5500 University Parkway San Bernardino, CA Note: online applications accepted only . Schedule : To be determined based on class schedule an...

2d ago

Go to Apply

Cost Accountant

Robert Half • Azusa, CA • 2d ago

Finance, Accounting & Banking

Description We are looking for an experienced Cost Accountant to join a manufacturing team in Azusa, California. This position plays an important role in strengthening financial accuracy by evaluating production costs, i...

2d ago

Go to Apply

Finance Integration, Business Transformation and Readiness, Senior Advisor

Southern California Edison • Pomona, CA • 4d ago

Finance, Accounting & Banking

Join the Clean Energy Revolution Become a Finance Integration, Business Transformation and Readiness, Senior Advisor for the NextGen ERP Program at Southern California Edison and build a better tomorrow. The NextGen ERP...

4d ago

Go to Apply

Part Time (20 Hours) Associate Banker, La Puente and Lemon Branch, Walnut, CA

JPMorgan Chase • Walnut, CA • 4d ago

Finance, Accounting & Banking

At Chase, we are passionate about creating memorable experiences for our clients and employees, making them feel welcomed, valued, and understood. We build lasting relationships by doing the right thing, exceeding expect...

4d ago

Go to Apply

Claims Assistant (Entry Level - On-Site Ontario, CA)

Sedgwick • Ontario, CA • 5d ago

Finance, Accounting & Banking

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experi...

5d ago

Go to Apply

Accounts Payable Supervisor/Manager

Robert Half • Azusa, CA • 5d ago

Finance, Accounting & Banking

Description We are looking for an experienced Accounts Payable Supervisor/Manager to lead a high-performing payables function for a non-profit organization in California. This role combines team leadership, process overs...

5d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)