Administrative Assistant - LTP

Ford Motor Company • Livonia, MI • 3h ago

In this position...

The successful candidate should have exceptional communication skills - both verbal and written - complete all tasks in a timely manner, understand how to prioritize, and be a problem solver. The candidate will need to understand the Company's structure and will need to develop working relationships with other employees, executive leaders, and operations partners. The candidate will be a valued member of the team and should be open to learning about the business beyond the day-to-day activities of the role.

What you'll do...

Partners with leaders to help them be efficient and effective with their time, consistently maintaining strong communication.

Manages leader's calendar and correspondence; resolves scheduling conflicts in a timely manner and keeps the leaders informed of changes and updates.

Sorts, screens, and distributes incoming and outgoing mail for the leaders. Highlights information of interest and/or curate reading material.

Optimizes travel arrangements (e.g., transportation, accommodations, agenda, visa/passports) based on the leader's travel needs and preferences.

Assists the leaders with preparing for meetings, including preparing materials, obtaining materials in advance, distributing materials, and keeping the leaders on schedule. Obtains appropriate support for virtual attendees as well as various media needs and other logistics.

Greets and assists planned guests and manages unannounced visitors.

Assists with coordinating and managing meetings and events such as staff meetings, all-hands meetings, off-sites, team gatherings, etc., overseeing calendars, communication, technology, office space, logistics, and related follow-up activities.

Coordinates employee skip-level meetings and other interactions between leaders and employees when appropriate.

Manager office supplies and placing orders as required.

Plant CITI FAB Card Administration

Vehicle Coordinator for the Facility which includes tracking pool, commercial, and test vehicle usage and ensuring LTP meets Ford's vehicle policies.

Plant Anniversary Award Distribution and Ceremony Scheduling

DE&I - Support DE&I initiatives and charity programs as requested

Assists with special projects as needed.

Highly adaptable to the fast-paced work environment.

You'll have...

High school diploma or GED

3+ years of experience as an administrative assistant, coordinator or project manager

3+ years of Microsoft software experience (e.g., Outlook, SharePoint, OneDrive, PowerPoint, Word, Excel, and other related programs)

Even better, you may have...

Excellent writing, editing, and proofreading skills

Learns new software systems and products/cloud tools with ease

Responsive, self-starter; takes initiative in resolving issues or concerns

Detail-oriented, organized, and excellent time management skills

Displays a high degree of integrity and maintains confidentiality of sensitive information

Works well independently with minimal supervision

Comfortable interacting with all levels of the organization, from executive leadership to individual contributors

You may not check every box, or your experience may look a little different from what we've outlined, but if you think you can bring value to Ford Motor Company, we encourage you to apply!

As an established global company, we offer the benefit of choice. You can choose what your Ford future will look like: will your story span the globe, or keep you close to home? Will your career be a deep dive into what you love, or a series of new teams and new skills? Will you be a leader, a changemaker, a technical expert, a culture builder...or all the above? No matter what you choose, we offer a work life that works for you, including:

Immediate medical, dental, vision and prescription drug coverage- Flexible family care days, paid parental leave, new parent ramp-up programs, subsidized back-up childcare and more- Family building benefits including adoption and surrogacy expense reimbursement, fertility treatments, and more- Vehicle discount program for employees and family members and management leases- Tuition assistance- Established and active employee resource groups- Paid time off for individual and team community service - A generous schedule of paid holidays, including the week between Christmas and New Year's Day - Paid time off and the option to purchase additional vacation time.

This position is a salary grade 4 and ranges from $56,400-$94,900.

Final determination of salary grade will be based on candidate's skills and experience, and base salary will be set within the applicable range according to job scope, responsibility and competitive market value.

For more information on salary and benefits, click here: New Hire Benefits (https://urldefense.com/v3/\_https:/fordcareers.co/GSR\\;!!N\LtwI-RPugbI9wg0dJn!HeZ2YukdGDRmXF_VjoL0VK1IVyKjZfWnCUM4yrTYsrfPMazMdseqTMNnI1eJaOlvc9aPf3ovgTaMkkQ$)

Visa sponsorship is not available for this position.

Candidates for positions with Ford Motor Company must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire.

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status or protected veteran status. In the United States, if you need a reasonable accommodation for the online application process due to a disability, please call 1-888-336-0660.

LI-Onsite #LI-LP3

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