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ADMIN & OFFICE SPECIALIST III

Old Dominion University • Norfolk, VA • 1d ago

Position Information

Role Title ADMIN & OFFICE SPECIALIST III

Role Code 91003

Pay Band 03

Posting Details

Working Title Admissions Recruitment & Outreach Coordinator

Position Number HR2915

Department UNDERGRADUATE ADMISSIONS

Location Norfolk, VA

Type of Position Hourly

Type of Job Hourly/Wage

EEO Category F Administrative Support (Clerical & Sales)

Job Description

Reporting to the Director of Admissions Recruitment and Outreach, the Admissions Recruitment & Outreach Coordinator provides critical administrative support to a high-volume recruitment team that plans and executes recruitment travel, events and outreach. This role ensures smooth coordination of logistics and day-to-day office functions, with a strong emphasis on recruitment/event process support and customer service for prospective students and families.

Type of Recruitment

Knowledge, skills and abilities

Basic experience in administrative or office support experience.

Working experience handling financial transactions or payment processing.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities in a fast-paced environment.

Strong interpersonal and customer service skills.

Knowledge in Microsoft Office Suite (Word, Excel, Outlook).

Special licenses, registration or certification

None

Education or training

None

Level and @type of experience

None

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Some experience supporting events or working in higher education.

Some knowledge with CRM systems (e.g., Slate, Banner, Salesforce).

Some experience with university procurement and financial systems.

Conditions of Employment

Hourly (wage) employees are restricted to working 29 hours per week on average or 1500 hours in total in the May 1 - April 30 period. This position does not have health insurance, retirement or leave.

There will be some occasional night and weekend obligations.

Annual Salary/Hourly Rate Salary range between $ - $16.03 - $17.90 per hour

Posting Detail Information

Job Requisition Number S03399

Job Open To General Public

Open Date 08/10/2026

Close Date 08/31/2026

Open Until Filled No

Special Instructions Summary

Along with the completed application please attached your updated resume.

Criminal Background Check The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair @type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at (757)683-3141.

Alternative Hiring Process

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services ( DARS ), or the Department for the Blind & Vision Impaired ( DBVI ). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155.

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with contractor's legal duty to furnish information.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Are you a former federal employee who was terminated from a position of employment with the federal government on or after January 1, 2025, due to a reduction in the federal budget or initiatives put in place by the federal Department of Government Efficiency?

Yes - If yes, please upload a copy of your Standard Form (SF-50)

No
Do you now, or will you in the future, require sponsorship for an employment visa?

Yes

No

Applicant Documents

Required Documents

Resume

Optional Documents

Yellow Layoff Form

Blue Layoff Card

AHP Letter

Standard Form 50 (SF-50)

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