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Administrative Assistant

Utilities Service, LLC • Oconomowoc, WI • 4h ago

Description

Pay: Competitive/$24.00-$30.00 Per Hour; Based Upon Experience

Essential Functions & Responsibilities:

Supports Regional Office Manager and other management staff in daily clerical needs

Organizes meetings, appointments, and travel arrangements. Sending reminders on a needed basis.

Will handle inquires, work requests and at times employee personnel information.

Project administration - ensures deadlines and requirements are met.

Assist management with weekly production reports (i.e. Supervisor Reports).

Perform secretarial duties for region management team; including but not limited to typing documents, data entry, photocopying, mailing, scanning, and faxing.

Maintain office supply inventory and orders monthly basis.

Answer, direct and make phone calls for the region.

Receives sorts and distributes incoming Mail, Email, FedEx and Fax.

Download/Upload necessary documents for proposals/bids to clients and prepare bid packages.

Maintain a professional work area. (Conference room, front desk, waiting area and supply areas).

Provides support and assistance to help the facility and personnel function as a team environment.

Complete all other duties assigned by management.

Minimum Qualifications:

Must be 18 years of age or older.

Excellent Adobe, Microsoft Word, Excel, PowerPoint, and Outlook skills.

Knowledge of office and business practices, equipment, and procedures.

Must possess good planning, analysis, and organizing skills.

Able to react to change productively and capable of meeting short deadlines.

Able to pay close attention to details and identify/correct mistakes.

Good and consistent attendance.

Ability to keep confidential information private.

Able to effectively manage competing priorities.

Education & Experience

High school diploma or equivalent.

Travel Requirements:

Must have transportation to and from the show up location.

Willing to travel out of state for emergency storm work.

License & Certifications:

Driver License Required.

Pre-Screen

Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

Physical Requirements:

RARE (less than 10%): Kneeling, Crawling, Climbing Ladders, Stooping, Squatting, body-twisting, Climbing On/Off Truck, Climbing Poles, Gripping.

OCCASIONAL (up to 33%): Pushing, Sense of Touch, Carrying, Pulling, Manual Dexterity, Lifting, Lifting up to 50 lbs.

FREQUENT (up to 66%): Standing, Reaching, range-of-motion, Walking, Sitting, climbing stairs.

CONTINUOUS (up to 100%): Seeing, Lifting over 10 lbs. to 50 lbs., Sense of Touch, Climbing, Hearing/Speech Range, Lifting up to 10 lbs., Speaking Clearly, Seeing Distant, Reading, Depth Perception, Color Vision, Balancing.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066 . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

Benefits

We offer a competitive range of benefits to support our employees' health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

All job offers are subject to pre-employment drug screening and a background check.

Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.

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