Municipal Court Clerk

City of Leavenworth • Leavenworth, KS • 1d ago

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13633501

POSITION DESCRIPTION

Position Title: Municipal Court Clerk

Department: City Manager

Division: Municipal Court

Retirement: KPERS

FLSA: Non-Exempt

Effective Date: October 19, 2022

GENERAL PURPOSE

Performs specialized clerical work preparing cases for court, liaison during court proceedings,

and maintenance of all related records, reports, and funds in conjunction with the operation of the

Municipal Court Division. Work involves performance of tasks necessary to the operation of

Municipal Court before, during, and after trial proceedings. Work follows an established routine

but the individual is called upon to exercise independent judgment regarding priority of tasks to

be completed.

SUPERVISION RECEIVED

Work is performed under the general supervision of the Senior Municipal Court Clerk.

SUPERVISION EXERCISED

None generally. May assume the duties and responsibilities of the Senior Municipal Court Clerk

during his/her absence.

ESSENTIAL DUTIES AND RESPONSIBILITIES

(Duties listed below do not include all tasks which may be performed.)

? Assists in administering criminal proceedings and docketing.

? Prepares correspondence and maintains records.

? Processes deferrals, jail sentences, probations, pre-sentence matters, failures.

? Assists in the coordination of court matters with defendants, defense counsel, City

prosecutor, police department, jail, alcohol agencies and other levels of the criminal justice

administration system.

? Processes receipts, deposits and accounts for monies and fines, forfeitures and other court

receipts.

? Prepares and submits reports for state and local agencies.

? Prepares court dockets and files; checks with jails for special hearings.

? Receives, logs and indexes incoming filings, citations and complaints.

? Responds to counter, telephone and written inquiries with professional customer service.

? Processes receipts for bail, fines and penalties.

? Utilizes various aspects of FullCourt software in recording client files, adding updates,

creating reports and creating communications.

? Initiates related paperwork as needed by defendants to facilitate their response to a citation or

complaint.

? Performs primary filing of all papers, dockets, case files, and case related correspondence.

? Processes Failure to Pay, Failure to Comply, and Failure to Appear notices.

? Constructs new case files, filing and retrieving documents as necessary.

? Prepares and maintains appropriate calendars and sets up court hearings.

? Prepares files for court use; processes timely notices to defendants on arraignments, trials and

hearings.

? Initiates requests for driving and criminal records.

? Responds to requests from Municipal Judge, City Prosecutor, Police Department and others

for assistance and information; processes discovery activity required from the office.

? May perform other duties as assigned.

PERIPHERAL DUTIES

May serve on various employee or other committees as assigned.

MINIMUM QUALIFICATIONS

(a) Graduation from high school or GED equivalent with course work in general office

practices; and

(b) Two years prior work experience in clerical , secretarial, paralegal or administrative

work; or

Necessary Knowledge, Skills and Abilities:

(a) Considerable knowledge of general office procedures; working knowledge of legal

language and legal procedures; some knowledge of basic bookkeeping practices;

(b) Skill in the operation of the listed tools, equipment and software.

maintain effective working relations with employees, other departments, officials and the

public; Ability to maintain accurate records; Ability to @type and enter data accurately.

SPECIAL REQUIREMENTS

? Must be a US citizen.

? Must possess a valid drivers license at time of application (and maintain for duration of

employment) and meet insurability standards under fleet insurance policy.

? Ability to meet attendance requirements of position.

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