About the Role:
As a CBRE Talent Acquisition Coordinator, you are a foundational member of the Pre-Boarding Operations organization - the team responsible for offer governance, pre-hire compliance, background screening, and employment eligibility across CBRE. You will deliver exceptional candidate experiences by coordinating seamlessly across the offer letter lifecycle and background screening process, ensuring every new hire transitions smoothly and compliantly from offer acceptance to Day 1.
This role operates within a highly collaborative team environment and is ideal for someone who thrives in process-driven work, takes pride in accuracy and follow-through, and is eager to grow within a structured career path.
The Pre-Boarding Operations team sits within CBRE's broader People Services organization and serves as the enterprise center of excellence for offer governance and pre-hire compliance. Our work touches every new hire globally and directly shapes CBRE's ability to onboard talent compliantly, efficiently, and with a best-in-class experience. This team is in an exciting phase of growth and transformation - offering meaningful career development opportunities for those who bring rigor, curiosity, and a continuous-improvement mindset.
What You'll Do:
Offer Letter Administration
Prepare and issue standard offer letters and employment agreements for entry-level through senior management hires, ensuring all compensation, title, and start date details are accurate prior to distribution.
Validate requisition compliance - confirming that Talent Acquisition Partners have completed all required steps before an offer letter is initiated.
Maintain and organize the offer letter filing system in accordance with record-keeping and OFCCP documentation standards.
Collaborate with People Partners and Payroll to resolve discrepancies in compensation, job codes, or title alignment before offers are extended.
Track offer letter statuses in the applicant tracking system (Avature) and provide timely updates to recruiters and hiring managers.
Background Screening Liaison & Status Management
Partner closely with the Background Coordinator team to ensure each new hire's background screening is progressing on schedule as part of the overall offer management process.
Monitor background check statuses daily and proactively communicate updates to candidates, hiring managers, Talent Acquisition Partners, and People Partners.
Flag delays, outstanding items, or screening issues to the appropriate Background Coordinator or Senior Background Coordinator so they can be resolved without impacting the candidate's start date.
Coordinate timing between offer letter issuance and background screening milestones to ensure a seamless pre-boarding experience for every candidate.
I-9 Compliance - Part 1
Own I-9 Part 1 completion for all new hires - ensuring candidates receive timely instructions, complete Section 1 accurately, and submit prior to their start date.
Track I-9 Part 1 statuses across all active new hires, proactively following up on incomplete or overdue submissions.
Coordinate with the Data Entry team, who are responsible for completing I-9 Part 2, to ensure the full I-9 is finalized on time and in compliance.
Flag any I-9 discrepancies or compliance concerns to the Senior Talent Acquisition Coordinator for resolution.
Coordination & Administration
Assist with new hire onboarding logistics, including preparation of required paperwork, coordination of welcome communications, and scheduling of orientation and training sessions.
Maintain accurate and up-to-date records across all systems of record (Avature, ServiceNow, etc.).
Follow established standard operating procedures (SOPs) for all workstreams; escalate identified process gaps or improvement ideas to the Senior Talent Acquisition Coordinator.
Support audit readiness by maintaining tidy, complete documentation on all candidate files.
Contribute to ad hoc projects and process improvement initiatives as directed.
What You'll Need:
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
High School Diploma or GED with up to 2 years of relevant work experience in HR, recruiting operations, or administrative coordination.
Ability to follow defined workflows and apply standard procedures consistently with close supervision and guidance.
Strong attention to detail with a commitment to accuracy in data entry and document management.
Clear, professional written and verbal communication skills.
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook); willingness to quickly learn HR and ATS platforms.
Strong organizational skills and ability to manage multiple tasks in a fast-paced, deadline-driven environment.
A customer-service mindset with genuine care for the candidate experience.
Why CBRE
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values - respect, integrity, service and excellence - and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Our Values in Hiring
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
Disclaimers
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
About CBRE Group, Inc.
CBRE Group, Inc. (NYSE:CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm (based on 2024 revenue). The company has more than 140,000 employees (including Turner & Townsend employees) serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage serving, valuations); Building Operations & Experience (facilities management, property management, flex space & experience); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)
