Summary The position is located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the VA Western Colorado Health Care System, in the Clinical Management Service (Nursing). The primary purpose of the Time and Leave Clerk is to provide timekeeping and other clerical support for the Nursing Service of approximately 225 employees including Associate Chief Nurses and is the primary timekeeper for approximately 9 groups of time and attendance records. Responsibilities Major duties include but are not limited to: Electronically recording daily time and attendance for ADPCS/Clinical Management (Nursing Service) with different appointments, i.e. GS, Wage Grade, full-time, part-time, or intermittent. This covers all shifts within a 24-hour period, seven days a week, including weekends and holidays. Completion and accuracy of the time and attendance records and for assuring that they are released to Payroll as required by regulation using the VATAS System. At the end of each pay period, is responsible for computerized payroll data entry for all Nursing Service Employees. Maintaining/editing Tour of Duty list for assigned Nursing Service employees. Typical duties would include: Posting includes regular hours or days worked, tour changes as needed, overtime, holiday pay, night differential, compensatory time (CT) earned or taken, Saturday and Sunday premium pay, absence for Leave Without Pay (LWOP), Absence Without Leave (AWOL), Military Leave, 90% Annual and Sick Leave, Authorized Absence (AA) and changes in T&L Units. Posting is made from the Certified Time Schedule. Obtaining proper supervisory approval for all changes made to scheduled tours of duty as well as providing technical advice on tour changes. VATAS Time and Leave Clerk. In conjunction with AcuStaf records all time and attendance for complex schedules for nursing staff to include recording annual leave, sick leave, FMLA, AWOL, comp time, overtime, and call offs to ensure all nursing and administrative staff receive proper pay with verification across both programs Acustaf and VATAS. Checking leave balances of employees to ensure balance is adequate for leave taken. The immediate supervisor is contacted when balances are not adequate for leave authorized or requested. Entering electronic requests for overtime, compensatory time for assigned Nursing Service employees, and responsibility for obtaining proper approvals on such requests. Advising appropriate Nursing Supervisors on a variety of items pertaining to pay plans, tours of duty, timekeeping coding, premium pay, compensatory time, etc. Analyzing time and leave coding errors and processing required corrections in the time and attendance records and obtaining higher level supervisory approvals. Preparation of corrected timecards in the event of errors or when employees have been placed on Continuation of Pay (COP). Typically, they may assure leave exceptions are corrected every period working in collaboration with Nurse Manager and at the end of each pay period, and is responsible for computerized payroll data entry for all Nursing Service employees. Provides routine information to callers, visitors and staff to facilitate the smooth flow of the clerical processes. Assisting and giving guidance to Patient Care Services employees regarding policies and regulations governing the time and leave system. Assists and instructs alternate timekeepers on rules and regulations of timekeeping. Types reports, letters, schedules, and other various materials as needed. Establishes and maintains files in accordance with the Records Control Schedule for historical time keeping information. Performs other related duties as assigned Work Schedule: Monday-Friday, 8:00am-4:30pm Telework: This position is not authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: Time and Leave Clerk/PD017680 Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Most recent SF-50 if you are a current or former Federal employee -Official Notification of Personnel Action (SF-50) noting your current position or most recently held position, tenure, @type of position occupied (i.e., Excepted or Competitive), grade level and duty location. or current Federal employees, the SF-50 must be effective the first pay period of the current year or later. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/14/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Verify & electronically posts time and attendance records. Maintaining/editing the tour of duty lists. Checking leave balances of employees to ensure accuracy. Entering Electronic requests for overtime, compensatory time. Responsible for advising appropriate supervisors on a variety of items pertaining to pay plans, tours of duty, timekeeping coding, premium pay, compensatory time, etc. Responsible for analyzing time and leave coding errors and processing required corrections in the time and attendance records and obtaining the higher-level supervisory approvals. Answers all telephone, email and personal inquires on time and leave coding and records for assigned employees OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must possess four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must possess a combination of successfully completed education and experience to meet the total experience requirements. (i.e. 6 months of specialized experience and 3 years of education above the high school level). NOTE: Only education beyond the second year can be used in combination with specialized experience to qualify for this grade. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
