Office Administrator

Westwood Professionals • Westminster, CO • 1h ago

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Job Type

Full-time

Description

The Office Administrator provides oversight of day-to-day administrative operations to ensure the office functions in a healthy, productive, and professional manner. This role delivers a broad range of administrative services and partners closely with multiple leaders.

Duties and Responsibilities:

Oversee day-to-day administrative operations to ensure effective office functionality

Prepare, monitor, and manage office variable expense budgets (e.g., office supplies, employee relations)

Maintain high standards of office organization and ensure communal spaces are clean, orderly, and well-maintained

Implement best practices that promote a professional, welcoming, and efficient office environment

Manage local giving-back budget and coordinate related activities

Support and model Westwood's core values and contribute to a positive office culture

Coordinate and present at monthly local town hall meetings

Manage activities, performance, and training of the local Administrative Assistant, if applicable

Ensure front desk coverage during business hours

Partner with divisions and shared services to deliver a seamless onboarding experience for new hires and promotions

Solicit, select, and manage office vendors and suppliers in alignment with direction from the Administrative Manager

Collaborate with local leadership to coordinate internal meetings and client meetings

Plan and coordinate office events and employee engagement activities

Serve as a subject matter resource for staff on the Vantagepoint/Deltek ERP system

Coordinate with IT to facilitate local service and support needs

Run office errands as needed

Perform daily upkeep of all office areas, ensuring areas are clean and orderly, including routine care of kitchen & breakroom facilities

Ensure office representation within Westwood's Safety Group

Monitor office space utilization and seating needs in partnership with division leadership

Perform other duties as assigned by the Administrative Manager or the Regional Administrative Manager

Requirements

Required Experience & Skills

Strong written and verbal communication skills

Demonstrated ability to exercise sound judgment and resolve issues independently

Ability to multitask, work under pressure, and meet deadlines

Excellent organizational skills with the ability to proactively manage multiple priorities with minimal supervision

Proven discretion in handling confidential and sensitive information

Adaptability to changing work environments and priorities

Proficiency with Microsoft Office Suite

Salary Description

$23.00 - $27.00 / hour

Equal Opportunity Employer -- minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.

Apply at: https://ipc.us/t/F66038E0EC9B4317.

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