Job Title: Receptionist and Administrative AssistantJob Description
This Receptionist / Administrative Assistant position offers the opportunity to be the welcoming face of a growing office in Ypsilanti, MI while supporting a wide range of administrative and operational tasks. You will serve as the first point of contact for visitors and employees, coordinate calendars and meetings, assist with payroll and invoicing, and help keep the office running smoothly. This role is ideal for someone who enjoys helping others, thrives in a collaborative small-office environment, and takes pride in delivering exceptional customer service.
Responsibilities
Welcome and assist visitors, guests, and employees, ensuring a professional and friendly first impression.
Answer and direct incoming phone calls and emails promptly and courteously.
Coordinate executive calendars, including scheduling meetings, appointments, and office events.
Support communication and meeting coordination with both domestic and international teams.
Assist with payroll administration by working with a third-party payroll provider and handling related documentation.
Process, track, and help resolve invoices and other administrative financial documents.
Maintain overall office organization, including managing supplies and supporting day-to-day office operations.
Assist with various administrative projects and clerical tasks, including data entry and document preparation.
Provide general support to leadership and office staff, stepping in to help wherever needed.
Contribute to a positive, collaborative office culture by demonstrating reliability, professionalism, and a helpful attitude.
Essential Skills
At least 2+ years of experience in a receptionist, administrative assistant, office coordinator, or similar administrative role.
Demonstrated customer service skills with the ability to create a welcoming and professional environment.
Strong interpersonal communication skills, both verbal and written.
Experience managing calendars, scheduling meetings, or coordinating executive schedules.
High attention to detail and strong organizational abilities to handle multiple tasks effectively.
Proficiency with Microsoft Office applications, particularly Outlook, Word, and Excel.
Ability to prioritize tasks, manage time effectively, and work independently with minimal supervision.
Comfort working with invoices, payroll support activities, and administrative documentation.
Dependable work style with a commitment to accuracy and follow-through.
Additional Skills & Qualifications
Friendly, welcoming, and professional demeanor when interacting with visitors, staff, and external partners.
Strong interpersonal skills that support effective collaboration in a small-office environment.
Positive attitude and willingness to assist with a wide range of tasks as needs arise.
Ability to thrive in a close-knit team setting where teamwork and mutual support are highly valued.
Experience with front desk operations, clerical duties, and data entry.
Background in receptionist customer service or administrative support roles.
Interest in building a long-term career within an office environment.
Work Environment
This role is fully onsite in a small, close-knit office environment in Ypsilanti, MI. Standard hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. You will work closely with leadership and office staff in a collaborative setting where teamwork and clear communication are essential. The environment is professional and customer-focused, with regular interaction with visitors, guests, and employees. You will use office technologies such as Microsoft Office Suite (Outlook, Word, Excel) and standard office equipment while supporting day-to-day operations and contributing to a supportive, long-term team culture.
Job Type & Location
This is a Contract to Hire position based out of Ann Arbor, MI.
Pay and Benefits
The pay range for this position is $20.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Ann Arbor,MI.
Application Deadline
This position is anticipated to close on Aug 14, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
