Accounts Payable Specialist

Robert Half • Palo Alto, CA • 1d ago

Description

The Accounts Payable Specialist is responsible for managing invoice processing and vendor payments for a construction company, with a focus on accuracy, job cost coding, subcontractor documentation, and timely payment processing. In this environment, the role often works closely with project managers, purchasing, and accounting teams to ensure invoices are matched correctly, entered into Yardi, and recorded to the appropriate jobs or projects. Based on general knowledge.

Key Responsibilities

Review, code, and process vendor and subcontractor invoices accurately and on time in Yardi. Based on general knowledge.

Match invoices to purchase orders, receipts, contracts, and supporting documentation. Based on general knowledge.

Assign costs to the correct job, phase, cost code, or project. Based on general knowledge.

Prepare and process check runs, ACH payments, wire transfers, and lien waiver documentation as needed. Based on general knowledge.

Maintain vendor and subcontractor records, including tax forms, insurance certificates, and compliance documentation. Based on general knowledge.

Reconcile vendor statements and resolve billing discrepancies with vendors and internal teams. Based on general knowledge.

Support month-end close, AP aging, and project cost reporting. Based on general knowledge.

Use Yardi to maintain accounts payable records, generate reports, and support construction accounting workflows. Based on general knowledge.

Help ensure compliance with internal controls and construction accounting procedures. Based on general knowledge.

Requirements

Preferred Qualifications

2+ years of accounts payable experience, preferably in construction or project-based environments. Based on general knowledge.

Experience with Yardi and construction or property-related accounting systems preferred. Based on general knowledge.

Familiarity with job costing, subcontractor payments, and construction documentation preferred. Based on general knowledge.

Strong attention to detail and ability to manage deadlines in a fast-paced setting. Based on general knowledge.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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