Job Description
The Chemical Engineering department has an outstanding opportunity for Administrative Coordinator to join their team.
About this Opportunity
The Administrative Coordinator serves as a central point of support for both departmental business operations and academic services, ensuring the smooth day-to-day functioning of the Chemical Engineering department. This role has a significant impact on faculty, students, staff, and visitors by providing high-quality administrative, operational, and event coordination support, and helping facilitate an effective academic and workplace environment. Through strong organization, customer service, and attention to detail, the position contributes to the department's operational efficiency and overall success.
This full-time position is based in Benson Hall on the University of Washington Seattle campus and is not telework eligible due to its reception, facilities, and event support responsibilities.
Key Responsibilities
Administrative Support of Business Operations (50% FTE)
Serve as the receptionist and first point of contact for the department, regularly interact with faculty, students, staff, and visitors.
Manage mail room and shipping/receiving ofpackages. Manage packing slips,assistwith receiving orders, processing receipts for orders, and uploading packing slipsinWorkday.
Manage inventory of office, kitchen, and first aid supplies and keep these spaces organized and tidy.Purchase supplies as needed viaProcard.
In collaboration with the Computing and Technology Manager,operateand maintain departmental office equipment and paper supply throughout the building. Manage technology checkouts. Manage department conference room calendars, schedule meeting rooms as requested in Benson Hall or at alternative locations on campus.
Support the Facilities Manager with infrastructure projects and administrative support. Maintain building keys in an Access database.
Maintain the key checkout database, issue keys as needed. AssignCAAMShigher level access andmaintainUW Groups for this purpose.
Academic Services Administrative Support (50%)
Support the Academic Services Manager with administrative coordination, academic events, and day-to-day academic operations. Tasks will help with various administrative and logistical tasks to support faculty/students and academic operations including managing communicationstostudents, coordinating quarterlylogistics, andassistingwith data and reports.
Serving as the Time Schedule Coordinator to requestappropriate classroomsandmaintaincourse details up to date under the supervision of the Academic Services Manager.
Coordinate student appointment letters, including collecting appointment data, preparing and distributing letters to students,and tracking responses.
Assistin the planning and execution of departmental academic events including coordination,purchasingsupplies, and catering:
Provide administrative support for the graduate seminar series (approximately 3-5time per quarter), including coordinating speaker logistics, travel arrangements, reimbursements, contracts, catering, scheduling, and event communications.
Using strong organizational skills and technical savvy, prepare and proofread documents, reports, correspondence, and academic materials related to academic programs, curriculum, recruiting, outreach, and advising.
Assistinmaintainingacademic records and filing systems.
Required Qualifications
To be considered for this opportunity, your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
High School Diploma/ GED
Three years of office or administrative support experience.
Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.
Additional Qualifications
Strong attention to detail and ability to learn systems quickly. Demonstrated ability to work independently, take initiative, multi-task, and adapt to changing priorities.
Strong organizational skills and ability to exercise independent judgment.
Excellent interpersonal, customer service, and communications skills, both written and verbal. Experience working with diverse teams of individuals.
Ability to handle confidential and sensitive information with discretion; understanding of FERPA requirements.
Ability to learn and navigate University ofWashingtonpolicies, procedures, and systems.
Proficiencywith Microsoft Office Suite and Google Suite. Ability to gainproficiencyin other software and web-based tools, as needed.
Compensation, Benefits and Position Details
Pay Range Minimum:
$48,396.00 annual
Pay Range Maximum:
$64,740.00 annual
Other Compensation:
-
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
SEIU Local 925 Nonsupervisory
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (https://policy.uw.edu/directory/po/executive-orders/eo-81-prohibiting-discrimination-harassment-and-sexual-misconduct/) .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (https://app.leg.wa.gov/RCW/default.aspx?cite=28B.112.080) .
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.
